Council Extraordinary Meeting Thursday 04th March 2021 – Minutes

1. Meeting overview and key information Written record of Westpac account changes. Voting was on mailing list by email with time stamp.. 2.  Motion presented MOTION by Russell Stuart that the following changes are made in respect to access to Linux Australia's Westpac Banking accounts: Remove Joshua Hesketh as signatory to all accounts. Remove Julien Goodwin as signatory to all accounts. Add Clinton Roy as signatory to all accounts. Add Joel Addison  as signatory to all accounts. John Ferlito to be removed as signatory from account XXXX Debit Card's ending in XXXX and XXXX in the name of Joshua Hesketh [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Coker (Council) Russell Stuart (Treasurer) Joel Addison (Vice President) Apologies None Meeting opened at 19:35 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy. 2. Log of correspondence From: Christopher Neugebauer, Subject: Notification of plans/Request for approval of PyCon AU 2021 Team Due to a miscommunication in the council, we had not responded to the initial plan. Council responded asking for a budget, and that was promptly received and shared to council.   Discussion about [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Coker (Council) Apologies Russell Stuart (Treasurer) Meeting opened at 7:30 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Subject: Kill off press@ list?; Reply-To: Anthony Towns; Da usete: Mon, 8 Feb 2021 14:03:58 +1000 ACTION ITEM: Sae Ra and admin team to archive list Clinton raises a motion to archive and retire every LA mailing list that hasn’t had any real mail for five years or [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Russell Stuart (Treasurer) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Coker (Council) Apologies None. Meeting opened at 7:30 AEDT by Sae Ra and quorum was achieved. Minutes of previous meeting held 12th January. Minutes taken by Clinton Roy. 2. Log of correspondence From Anchor to council@ on 12 Jan 2021: opensource.org.au expires in 28 days (15 Feb 2021) and is therefore due for renewal. Follow up 16-day reminder received on 29 Jan 2021. Invoice for $66 received on 31 Jan 2021. [It [...]

1. Meeting overview and key information Present Sae Ra Germaine Jonathan Woithe Julien Goodwin Russell Stuart Lisa Sands Joel Addison   Apologies  Benno Rice   Meeting opened at 1931 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence From Anchor to council@ on 16 Dec 2020: opensource.org.au is due for renewal by 15 Feb 2021. From Big Orange Heart via web form: request for sponsorship of WordFest (https://wordfest.live) on 22 Jan 2021. [Response has been sent indicating Council in caretaker mode, suggesting a longer lead time in future and outlining LA’s funding priorities.] [...]

1. Meeting overview and key information Present Sae Ra Germaine Jonathan Woithe Julien Goodwin Russell Stuart Lisa Sands Joel Addison Benno Rice Apologies  None   Meeting opened at 1930 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence From Anchor to council@ on 2 Dec 2020: lca2018.org domain renewal is due by 1 Mar 2021. Still a few services that either need to move off. AI: Joel to deal with. From ASIC to council@ on 8 Dec 2020: “Open Source Australia” business registration due by 24 Nov 2020. This was dealt with on [...]

1. Meeting overview and key information Present Sae Ra Germaine Jonathan Woithe Julien Goodwin Russell Stuart Lisa Sands Joel Addison Benno Rice Apologies None   Meeting opened at 1930 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Event Review Drupal Admin Team Pycon LCA 2020 LCA 2021 LCA 2022 3. Log of correspondence 23 Nov 2020: Mailchimp policy update notification sent to council@. N/A as the account has been closed Data export saved into our Google Drive From: Xero; Date: Mon 30 Nov 2020, Subject: Xero pricing changes, Summary: Price is going up by $2/mo. [...]

1. Meeting overview and key information Present Sae Ra Germaine Jonathan Woithe Julien Goodwin Russell Stuart Lisa Sands Benno Rice Joel Addison Apologies  None   Meeting opened at 1932 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence None 3. Items for discussion Rusty Wrench timing. Call for nominations draft looks good, (AI) Julien to send ASAP Vala Tech Camp diversity scholarship See mail to council@ 2020-11-09 from Sae Ra, “[LACTTE] For Next Meeting - VALA Tech Camp Diversity Scholarship” Motion by Julien for Linux Australia to sponsor VALA Tech Camp A$2,750, seconded [...]

1. Meeting overview and key information Present Sae Ra Germaine Jonathan Woithe Julien Goodwin Russell Stuart Lisa Sands Joel Addison Benno Rice Apologies None   Meeting opened at 1930 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Event Review Drupal Admin Team Pycon LCA 2020 LCA 2021 LCA 2022 3. Log of correspondence From: ASIC; Date: Sun, 25 Oct 2020 19:16:44 +1100; Subject: Renewal: OPEN SOURCE AUSTRALIA MOTION: Russell Stuart moves we pay ASIC AUD$87 to renew “OPEN SOURCE AUSTRALIA” for 3 years. Seconder: Jonathan Outcome: Passed From Google to council@ on 27 Oct 2020. [...]

1. Meeting overview and key information Present Sae Ra Germaine Jonathan Woithe Julien Goodwin Russell Stuart Lisa Sands Joel Addison Apologies  Benno Rice   Meeting opened at 1930 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence 1 Oct 2020 to @council: Thanks received from NetThing for LA’s support of their 2020 event. 3. Items for discussion Grant application received from Pauline Clague: Online indigenous women’s possum skin cloak making workshop. Application received on 25 Sep 2020, community consultation closed Fri 9 Oct 2020. To be considered by Council on 20 Oct 2020. [...]