2026-02-25 Council Meeting Minutes

1. Meeting overview and key information Present Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  Joel Addison (President) Jennifer Cox (Vice-President) Not Present None. Meeting opened at 20:03 AEDT by Neill  and quorum was achieved. Minutes taken by Jonathan 2. Log of correspondence [Linux-aus] Media and communication suggestion (was: Re: Flounder Feb 2026 meeting report) - Jonathan has responded to Russell Coker’s suggestion about promoting Linux. Missing MTA-STS Record for Domain linux.org.au - continuing to receive email enquiring about a bug bounty for notifying us of a lack of an MTA-STS record [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  Not Present Meeting opened at 20:06 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Preliminary budget report EO2026 - preliminary report from Arjen as the EO2026 treasurer Proposed mailing list post to announce the grants program Re: UCX – Invoices - discussion about payment of UCX (catering) invoices for EO2026 2026 OSI Elections Update - newsletter from OSI You've Made A Sale - 77169079 [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council)   Apologies  Not Present Meeting opened at 20:05 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Carrying Open Collaboration into the Year Ahead - Newsletter from OSI You've Made A Sale - 77030472 (AU$7.98) - RedBubble Remittance Advice - RedBubble Minutes accuracy 14 January 2026 - From Jack Skinner pointing out that the date on the published minutes were wrong. Neill has responded and corrected [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Not Present Lilly Hoi Sze Ho (Council) Meeting opened at 20:08 AEDT by Joel  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Council meeting minutes for 2024-Oct..2025-Sep - we need to provide copies of the minutes to the auditor Re: Bills to Pay - DrupalCon Japan 2025 - Russell has responded Clarifying and confirming contact details - Jack Skinner has shared contact details with the council Spreadsheet shared with you: [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Elena Williams (Council) Apologies  Not Present Lilly Hoi Sze Ho (Council) Meeting opened at 20:07 AEDT by Jennifer  and quorum was achieved at 20:13 AEDT Minutes taken by Neill. 2. Log of correspondence Richard Shea expenses - this has been resolved by deleting these items from Xero Fwd: Bank account updated for Pycon AU 2026 - Jack Skinner asks if Russell had updated the bank account for PyConAu in Stripe [LACTTE] Request for insurance cover for a Perth [...]

1. Meeting overview and key information Present Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Joel Addison (President) Elena Williams (Council) Not Present Meeting opened at 19:35 AEDT by Jennifer  and quorum was achieved at 19:56. Minutes taken by Neill. 2. Log of correspondence Subcommittee update for PyCon AU 2026 - 22 September 2026 - Russell has responded to questions about possible future charity status. In summary we are exploring the possibility but there are no concrete plans Drupal Community 2025 bank and stripe accounts - Russell has responded clarifying [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Neill Cox (Secretary) Not Present Lilly Hoi Sze Ho (Council)   Meeting opened at 19:32 AEDT by Joel  and quorum was achieved. Minutes taken by Jonathan.   2. Log of correspondence Re: Sorting out Xero and bank access - arranging financial inductions for subcommittees Fwd: Re: [LACTTE] Proposal for PyCon AU 2026 - Inductions and stripe invites Hello from Python Australia! Potential new sub-committee - looking positive. Next step is a formal request to form a subcommittee [...]