2026-11-04 Council Meeting Minutes

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Vice-President) Russell Stuart (Treasurer) Jonathan Woithe (Secretary) Elena Williams (Council)  from 21:00 Harrison Oates (Council) Miles Goodhew (Council) Apologies  None Not Present None Meeting opened at 20:04 AEDT (UT+1100) by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence [LACTTE] From the Auditor and Russell, 22 Oct 2026: Auditor engagement arrangements [LACTTE] From Tom Farley, 22 Oct 2026: Membership form problem. Joel has responded. Tom also foreshadowed a grant application, but the membership form issue is blocking that because he isn’t a member yet. [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Vice-President) Russell Stuart (Treasurer) Jonathan Woithe (Secretary) Elena Williams (Council) Harrison Oates (Council) Miles Goodhew (Council) Apologies  None Not Present None Meeting opened at 20:05 AEDT (UT+1100) by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence [LACTTE] From ACNC, 8 Oct 2026: News from the ACNC. No action required. [LACTTE] From Russell Coker, 8 Oct 2026: Suggestion to use linux.au domain to provide short names for subcommittees. [LACTTE] From Russell Coker, 8 Oct 2026: Wiki for LUGs? [Private communication] From Lloyd Handyside, 8 [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Vice-President) Russell Stuart (Treasurer) Jonathan Woithe (Secretary) Elena Williams (Council) Harrison Oates (Council) Miles Goodhew (Council) Apologies  None Not Present None Meeting opened at 20:04 AEDT (UT+1100) by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence [LACTTE] Spams and scams from various senders. All deleted. [Secretary] linux-aus post approvals needed. Joel is handling these. [Secretary] linux-aus moderator requests awaiting action. Joel is handling these. [LACTTE] From Zoom, 24 Sep 2026: clarification about what Zoom Scheduler is and what is being changed. No action [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Vice-President) Russell Stuart (Treasurer) Jonathan Woithe (Secretary) Elena Williams (Council) Harrison Oates (Council) Miles Goodhew (Council) Apologies  None Not Present None Meeting opened at 19:33 AEST by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence [LACTTE] From Jack Skinner, 10 Sep 2026: Finalised version of PyCon AU 2026 report presented at subcommittee meeting on 9 Sep 2026. It was incorporated into the meeting minutes. [LACTTE] From Zoom, 10 Sep 2026: Changes to Zoom Scheduler Basic. Coincidently a request has been put in to [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Elena Williams (Council) Harrison Oates (Council) Apologies  Jennifer Cox (Vice-President) Not Present None Meeting opened at 19:35 AEST by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence [LACTTE] Enquiry from Joseph Hartley via the Linux Australia Website Contact Form - Jonathan has responded Activity statements are available online [SEC=OFFICIAL:Sensitive] - notification from the ATO Re: Assistance needed: Account action items for DS Community Day ticket sales [LACTTE] Enquiry from Simon Merrick via the Linux Australia Website [...]

1. Meeting overview and key information Present Joel Addison (President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Apologies  Harrison Oates (Council) Jennifer Cox (Vice-President) Not Present Elena Williams (Council) Meeting opened at 19:35 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence (#WRY-369-53140) Domain Renewal Failed | taslug.org.au | Digital Pacific - ongoing attempts to renew taslug.org.au PSN NSW 2026 report - report on the PSN 2026 event DrupalSouth Community Day 2026 Budget - for your approval - ongoing discussion about the budget, and funding the steering committee. DrupalSouth Community Day 2026 [...]

1. Meeting overview and key information Present Joel Addison (President) Russell Stuart (Treasurer) Jonathan Woithe (Council) Elena Williams (Council) Harrison Oates (Council) Apologies  Jennifer Cox (Vice-President) Neill Cox (Secretary) Not Present None Meeting opened at 19:36 AEST by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence Re: Specialist Tracks and general CfS, financials access - discussion about submissions for tracks Question about 2026 Project Grants covering development hardware - Jonathan has responded DrupalSouth Community Day 2026 Budget - for your approval - discussion about the Drupal South Community Day budget and steering committee funds Invoice [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  None Not Present None Meeting opened at 19:32 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence [Linux-aus] Feedback requested: Linux Users Victoria vs Linux Victoria Spreadsheet shared with you: ‘DrupalSouth Community Day 2026 - Operating Budget’ ScienceMob Inc. donation to PyCon AU Fwd: Re: PyCon AU sponsorship/donation Re: Payment required please MBA692 Capstone Projects – Industry Collaboration Opportunity - invitation to participate in an [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Elena Williams (Council) Apologies  Harrison Oates (Council) Not Present None Meeting opened at 19:35 AEST by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Domain registration details - enquiry from Joel to admin team re correct email address to use for domain registrations LUV mailing lists - enquiry from Joel to Russel Coker re process to ensure we have a backup/archive of the LUV mailing lists. Re: DrupalSouth payments via ANZ - discussion [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  Russell Stuart (Treasurer) Not Present None Meeting opened at 19:37 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Joomla Steering Committee Update - Joel has notified the steering committee that their budget has been approved [LACTTE] Request for insurance cover for a Perth Linux User Group event - Joel has notified PLUG that the council has approved insurance cover for their event Draft documents for subcommittees [Internal [...]