Council Meeting Tuesday 12th March 2019 – Minutes

1. Meeting overview and key information Present Sae Ra Germaine, Joshua Hesketh, Julien Goodwin, Clinton Roy, Jonathan Woithe, Russell Stuart Apologies  Miles Goodhew   Meeting opened at 1931 AEDT by Sae Ra and quorum was achieved. Minutes were taken by Julien. 2. Log of correspondence Sae Ra contacted Joel about ghosts, no reply as yet, discussions happening within 2020 team. Russell talking with Drupal-South re inductions OSI board voting ongoing, closing on Monday 3. Items for discussion 23rd April meeting is the Tuesday right after Easter, will that be ok for everyone? Nobody present had any significant issues, meeting will stay as-is. 4. [...]

1. Meeting overview and key information Present Julien Goodwin, Russell Stuart, Clinton Roy, Jonathan Woithe, Miles Goodhew Apologies  Sae Ra Germaine, Josh Hesketh Meeting opened at 19:33 AEDT by Julien and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence None 3. Items for discussion Sponsorship subcommittee proposal AI: Clinton to chat to 2020 team about their viewpoint Quick mention of whether just an LCA sponsorship or general. Action for Russell: we need a replacement for the invoice payment page. Still pending Russell proposes we ask Clinton to be a “payment approver”.  We had three active approvers last year (KR, [...]

1. Meeting overview and key information Present Sae Ra Germaine, Julien Goodwin, Russell Stuart, Clinton Roy, Jonathan Woithe, Joshua Hesketh, Miles Goodhew Apologies  None Meeting opened at 1932 AEDT by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence None 3. Items for discussion LCA2019 Code of Conduct report Quick discussion about draft report sent to council@ Note about *LA* code of conduct vs *LCA* code of conduct. General Finance status is largely still in-flight. Sae Ra intends to send a thanks mail this week, draft to be run past council. Hardware HW folk want [...]

Caretaker Council Agenda Thursday 03 January 2019 1. Meeting overview and key information Present Kathy, Cherie, Cameron, Russell, James, Sae Ra Apologies: Hugh Meeting opened at 1932 AEST by Kathy and quorum was achieved 2. Log of correspondence Requests for cancellation of membership. 3. Items for discussion Rusty Wrench Nominations All available at: https://docs.google.com/spreadsheets/d/1osQ-j5iV8GTfPGBijL06XH1Q1i9oLoS2Vo0KIOf0mk0/edit?usp=sharing Linux Australia recommends REDACTED to be awarded the Rusty Wrench award. ACTION: Kathy to go back to the Rusty Wrench to receive the yea or nay. And to organise the gift. ACTION: Cherie to organise some time for the closing ceremony Membership platform: Outstanding pieces Turn [...]

Caretaker Council Agenda Thursday 20 December 2018 1. Meeting overview and key information Present Russell, Kathy, James, Sae Ra, Hugh Apologies: Cherie Meeting opened at 1932 AEST by Kathy and quorum was achieved 2. Log of correspondence Motions moved on list MOTION BY RUSSELL STUART that Linux Australia move $100K to the Term Deposit. SECONDED: KATHERINE REID MOTION Carried MOTION BY RUSSELL STUART that Linux Australia create a new bank account for the new treasurer’s debit card.  The new account will be "one to sign" so it is compatible with the debit card. SECONDED: SAE RA GERMAINE MOTION Carried 4. [...]

Council Extraordinary Meeting Minutes - Friday 07 December 2018 1. Meeting overview and key information Present Kathy Reid, Russell Stuart, Cameron Tudball, Hugh Blemings, Sae Ra Germaine Apologies: James Polley, Cherie Ellis Meeting opened on list at 1822AEST Friday December 07 2018 and quorum was achieved 2.  Motions moved on list As pre previous motions I am seeking to procure a Debit Card for the treasurer (ie, myself).  The card will be used to pay for all recurring payments (eg, Github accounts) and the treasurer will reconcile those payments.  Currently the payments are happening from the Presidents card, and so [...]

Council Minutes Thursday 06 December 2018 1. Meeting overview and key information Present Mama Kat, Russell, Cameron, James, Cherie Apologies: Sae Ra, Hugh Meeting opened at 19:35 AEST by Kathy and quorum was achieved Agenda summary - key items for discussion this agenda 2. Log of correspondence Motions moved on list PSF correspondence: ACTION: We need to make sure that information is passed on to PyCon2019 team PSF require a statement each time. Make this part of PyConAU induction process. We are likely to be scrutinised more heavily due to having to report back to organisations eg Drupal for DrupalSouth [...]

Council Minutes Thursday 22 November 2018 1. Meeting overview and key information Present Kathy, Cherie, Sae Ra, James, Russell Apologies: Cameron, Hugh Meeting opened at 1934AEST by Kathy and quorum was achieved Agenda summary - key items for discussion this agenda 2. Log of correspondence Motions moved on list PSF correspondence: PSF bringing into line in terms of copyrights and trademarks. They have come back with very easy to meet requirements. Just letting them know that it’s a not for profit conference. ACTION: We need to make sure that information is passed on to PyCon2019 team PSF require a statement [...]

Council Minutes Thursday 8 November 2018 1. Meeting overview and key information Present Sith VP, Obedient Droid, James Polley, Admiral Kathbar Apologies: Hugh Blemings Meeting opened at 1938 by Kathy and quorum was achieved Agenda summary - key items for discussion this agenda 2. Log of correspondence Motions moved on list PSF correspondence: PSF bringing into line in terms of copyrights and trademarks. They have come back with very easy to meet requirements. Just letting them know that it’s a not for profit conference. ACTION: We need to make sure that information is passed on to PyCon2019 team PSF require [...]

Council Agenda Thursday 25 October 2018 1. Meeting overview and key information Present Mon Kathma, Sith VP, Secretary Droid, Linux Australia Council, cherie Apologies: James Polley, hugh Meeting opened at 1934 by Kathy and quorum was achieved Agenda summary - key items for discussion this agenda 2. Log of correspondence Motions moved on list MOTION BY SAE RA GERMAINE that Linux Australia cancel the GovHack Xero instance.  It's costing us about $700 / yr and we don't use it. SECONDED: Russell Stuart Caried Not cancelled as yet, but once russell has recovered from being booted he will cancel it. MOTION [...]