Council Meeting Tuesday 13th August 2019 – Minutes

1. Meeting overview and key information Present Sae Ra Germaine Joshua Hesketh Russell Stuart Julien Goodwin Clinton Roy Jonathan Woithe Miles Goodhew   Apologies None   Meeting opened at 1930 AEST by Sae Ra and quorum was achieved. Minutes taken by Julien.   2. Event Review Tech Team WordCamp Brisbane/Sydney/Port Macquarie Drupal South Hobart Joomla Day Brisbane 2019 PyconAU 2019 LCA 2020 3. Log of correspondence None 4. Items for discussion (From last meeting) For AGM, will we bring up constitutional amendments again. (Russell) Yes we should put it forward, but how do we encourage people to vote. Last time [...]

1. Meeting overview and key information Present Sae Ra Germaine Joshua Hesketh Julien Goodwin Clinton Roy Jonathan Woithe Miles Goodhew   Apologies  Russell Stuart   Meeting opened at 1930 AEST by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence Enquiry from Internet Governance Forum, save the date for <removed>. 3. Items for discussion None 5. Items for noting Pycon is this weekend, Clinton is going, Sae Ra to check about organiser gifts Media team sync in Canberra weekend before last. Julien: Redacted minutes to end of June prepped, just need to be posted once [...]

1. Meeting overview and key information Present Sae Ra Germaine Russell Stuart Julien Goodwin Jonathan Woithe Miles Goodhew Apologies Josh Hesketh Clinton Roy Meeting opened at 1931 AEST by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Event Review WordCamp Brisbane/Sydney/Port Macquarie 2019 Drupal South Hobart Tech Team Joomla Day Brisbane 2019 PyconAU 2019 LCA 2020 3. Log of correspondence Subject:    Sub-committee request: WordCamp Port Macquarie 2019; Fri 28 Jun 2019 16:45:27 +1000; From: Jake Jackson Dion (but not Russell) has reviewed budget, Sae Ra to, all say ok. Sae Ra moves motion to approve this [...]

1. Meeting overview and key information Present Sae Ra Germaine Joshua Hesketh Julien Goodwin Russell Stuart Clinton Roy Jonathan Woithe Miles Goodhew Apologies  None Meeting opened at 1931 AEST by Sae Ra and quorum was achieved. Minutes taken by Julien. 2. Log of correspondence None 3. Items for discussion Move stuff in storage to Brisbane: [Russell] got a quote for moving stuff in Camperdown storage to Brisbane: <amount> from <company>.  That’s less than double if I did it myself, so it looks good to me. Update: got a 2nd quote for <amount> from <company> If the council doesn’t object I [...]

1. Meeting overview and key information Present Joshua Hesketh, Julien Goodwin, Russell Stuart, Clinton Roy, Jonathan Woithe, Miles Goodhew   Apologies Sae Ra Germaine   Meeting opened at 1930 AEST by Josh Hesketh and quorum was achieved. Minutes taken by Julien.   2. Event Review WordCamp Brisbane/Sydney 2019 Drupal South Hobart Tech Team Joomla Day Brisbane 2019 PyconAU 2019 LCA 2020 3. Log of correspondence None 4. Items for discussion None 5. Items for noting July will have three council meetings, notably this means first meeting in August would be event review, do we keep them alternating or otherwise? 6. [...]

1. Meeting overview and key information Present Sae Ra Germaine, Joshua Hesketh, Julien Goodwin, Russell Stuart, Clinton Roy, Jonathan Woithe, Miles Goodhew Apologies  None Meeting opened at 1930 AEST by Sae Ra and quorum was achieved. Minutes were taken by Julien.   2. Log of correspondence Westpac forgotten interest payment. 3. Items for discussion ANU data breach. Extent of LA/LCA exposure Jonathan working on LA response In 2005 & 2013 accom was booked via conferences, names & special requests were likely all that was passed on to the colleges (may or may not have gotten to ANU itself). Unknown if anything further than that may [...]

1. Meeting overview and key information Present Joshua Hesketh, Julien Goodwin, Russell Stuart, Jonathan Woithe, Miles Goodhew   Apologies Sae Ra Germaine, Clinton Roy   Meeting opened at 1930 AEST by Josh and quorum was achieved. Minutes were taken by Julien.   2. Event Review WordCamp Brisbane/Sydney 2019 Drupal South Hobart Joomla Day Brisbane 2019 PyconAU 2019 LCA 2020 Tech Team   3. Log of correspondence LCA2019 financial bits. No further comments from list mails. 4. Items for discussion LA Website (wordpress)  hosting. Being charged $500/year for hosting, $5000/year for support. Paid six monthly. Hosting agreed with. Motion by Russell to pay, seconded Josh, [...]

1. Meeting overview and key information Present Sae Ra Germaine, Julien Goodwin, Russell Stuart, Clinton Roy, Jonathan Woithe, Miles Goodhew Apologies  Joshua Hesketh   Meeting opened at 19:32 AEST by Sae Ra Germaine and quorum was achieved. Minutes were taken by Julien.   2. Log of correspondence None 3. Items for discussion Consider / Approve the TechTeam Budget Notes from treasurer: I don’t believe most of this document.  The domain name renewals and APNIC renewals (10% of the total) are probably OK.  The remainder is a copy & paste of figures from previous years that bear no relationship to actual expenditure in those years. [...]

1. Meeting overview and key information Present Sae Ra Germaine, Julien Goodwin, Russell Stuart, Clinton Roy, Jonathan Woithe, Miles Goodhew Apologies  Joshua Hesketh   Meeting opened at 1930 AEST by Sae Ra and quorum was achieved. Minutes were taken by Julien.   2. Event Review WordCamp Brisbane/Sydney Drupal South Hobart Joomla Day Brisbane 2019 PyconAU 2019 LCA 2020 Tech Team   3. Log of correspondence Reimbursement to James Polley Vendor had re-issued an invoice, reissued invoice had different details. Has been sorted Insurance should be done this week 4. Items for discussion Grants Programme,hasn’t opened yet. AI: Sae Ra to work with Jonathan to [...]

1. Meeting overview and key information Present Jonathan Woithe, Miles Goodhew, Clinton Roy, Russell Stuart, Joshua Hesketh, Sae Ra Germaine Apologies  Julien Goodwin   Meeting opened at 17:31 AEST by Sae Ra Germaine and quorum was achieved. Minutes were taken by Jonathan.   2. Log of correspondence Various “Help” emails received through the website inquiry form. Suggestion from Sae Ra: revise website to include somewhere to direct “I need help” inquiries to. Suggestion from Jonathan: put a mini-FAQ up to suggest contacts and ways to get in touch. Miles offered to help Kathy and the Comms Subcommittee AI: Miles to [...]