2026-06-14 Council Meeting Minutes (at Face-to-Face)

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  None Not Present None Meeting opened at 15:38 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Not applicable. 3. Items for discussion Review Conflict of Interest policy https://github.com/linuxaustralia/constitution_and_policies/pull/48 MOTION: That Linux Australia adopts the Conflict of Interest policy as set out in https://github.com/linuxaustralia/constitution_and_policies/pull/48 Moved By: Russell Stuart Seconded by: Joel Addison Result: Approved unanimously Review DrupalSouth proposal for funding DrupalSouth have submitted a grant [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  Not Present Meeting opened at 19:36 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence [LACTTE] Enquiry from Ctace Palasin via the Linux Australia Website Contact Form - Ctace has tried contacting SLUG without success. SLUG has a matrix channel - Neill will investigate and point Ctace at it. Re: Request for Payment Approval: PyCon AU - Sofitel Brisbane Central - Joel has responded PyCon [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) [after 20:20] Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  None Not Present None Meeting opened at 19:37 AEDT by Joel  and quorum was achieved. Minutes taken by Jonathan 2. Log of correspondence Request for consideration for DrupalSouth Wellington 2026 student engagement - more discussion about DrupalSouth funds. We will need to arrange a separate meeting for this Re: Proof of account please - DrupalSouth need proof of account ownership for a sponsor. Russell has responded NZ GST payment [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council)   Apologies  Not Present Meeting opened at 19:34 AEDT by Joel and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Request for formal event sponsorship for RSAA26 - further discussion. Jonathan has responded Grant decision - Canberra Python User Group - Jonathan has notified CPUG of the approval of their grant application Merri-bek Tech looking for LA committee member to agree to be referee for grant - Joel has [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Harrison Oates (Council) Not Present Meeting opened at 19:36 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Request for formal event sponsorship for RSAA26 - discussion about possible sponsorship. Jonathan has asked for a prospectus which has been supplied Grant decision - Canberra Python User Group - Jonathan has notified the CPUG that their application was successful Seeking guidance from the Australian open-source community -  gracious response [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Harrison Oates (Council) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Not Present Meeting opened at 19:41 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence New book about OpenStreetMap and related open-source projects - promotional email about an OpenStreetMap book. No action required. Amazon Web Services Billing Statement Available [Account: 103334912252] - notification from AWS Re: INV-1896 annex - discussion between Russell and the Drupal South Treasurer Re: DS funds to transfer please - discussion [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  Not Present None. Meeting opened at 20:05 AEDT by Jenny  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Thank you for your payment - receipt from AWS Live Steaming Invoice - further discussion about streaming invoice - no action required Important – AWS Invoice e-mail address changes - notification from AWS Upcoming Domain Renewal Notice - Please Do Not Reply - notification from DigitalPacific PyCon AU announce [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Harrison Oates (Council) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Not Present Meeting opened at 20:23 AEDT by Jenny  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Council MeetingLinux Australia Subcommittee meeting - email from Alexar notifying council that he is unable to attend the subcommittee meeting due to travel Adding David Sparks to ANZ in NZ bank accounts -  Waiting in a signature from Andrew Ruthven Mandate Amendment -Linux Australia ATTN Louisa Billings - more work [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) [after 20:20] Neill Cox (Secretary) Jonathan Woithe (Council) Apologies  Harrison Oates (Council) Not Present Elena Williams (Council) Meeting opened at 19:37 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence [LACTTE] luv.asn.au domain renewal - Joel has responded to Russell Coker.  Re: Fwd: [⚠ ACTION REQUIRED] Unsuccessful event payout - DrupalSouth 2026 Wellington NZ - Query from DrupalSouth Treasurer. Russell has responded. Amazon Web Services Billing Statement Available [Account: 103334912252] - notification from AWS Insurances for PyCon AU [...]

1. Meeting overview and key information Present Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Harrison Oates (Council) Apologies  Joel Addison (President) Jennifer Cox (Vice-President) Not Present None. Meeting opened at 20:03 AEDT by Neill  and quorum was achieved. Minutes taken by Jonathan 2. Log of correspondence [Linux-aus] Media and communication suggestion (was: Re: Flounder Feb 2026 meeting report) - Jonathan has responded to Russell Coker’s suggestion about promoting Linux. Missing MTA-STS Record for Domain linux.org.au - continuing to receive email enquiring about a bug bounty for notifying us of a lack of an MTA-STS record [...]