Council Meeting 2nd March 2022 – Minutes

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Jonathan Woithe (Council) Russell Stuart (Treasurer) (showed up just in time for the grants discussion) Lilac Kapul (Council) (showed up at the Makerspace discussion) Apologies Neil Cox (Council) Meeting opened at 20:08 AEDT by Joel and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence From Kathy Reid: Building a data trust for speech data from Linux Australia conferences - a plan, and an ask On face value it appears to be a good concept, the danger is working out how [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Apologies Lilac Kapul (Council) Meeting opened at 20:03 AEDT by Joel and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Andrew Donnellan - Upcoming events for sponsorship 3. Items for discussion Mailing Lists - Aim to cleanup mailing lists and archive those that are no longer in active use. Joel has put together a spreadsheet listing everything. People are encouraged to have a look. Russell suggests being harsher, require a community [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Apologies Lilac Kapul (Council) Meeting opened at 20:07 AEDT by Joel and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Logan LUG 3. Items for discussion A round of introductions by each member, as this is our first meeting. Association Requirements. Joel mentions everything required to be stored about the council, by the public officer: name, address, commencement date. Disclosure of interest register. Joel has created a couple of spreadsheets where [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Jonathan Woithe (Council) Neil Cox (Council) Lilac Kapul (Council) Apologies  Russell Stuart (Treasurer) Clinton Roy (Secretary) Meeting opened at 19:35 AEDT by Joel  and quorum was achieved. Minutes taken by Jonathan.   2. Log of correspondence No correspondence received.   3. Items for discussion Sponsorship request from OSGeo Oceania and the Pacific Geospatial and RS Council for the Pacific Geospatial Conference in Suva, Fiji in the week of 28 Nov 2022. Prospectus is at https://osgeo-oceania.org/pgc2022-sponsorship/. A decision on this was deferred last meeting to give council members [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Lilac Kapul (Council) Apologies  None Meeting opened at 19:35: AEDT by Joel  and quorum was achieved. Minutes taken by Clinton. 2. Log of correspondence None. 3. Items for discussion Dave Sparks speaking on behalf of the Drupal group. Thanks the council for the budget review. Have signed the contract for the venue. Sent first invoice off to Wil and Russell. Wants to double check the procedure to get them paid via mail. Announced the conference [...]

1. Meeting overview and key information Present Joel Addison (President) Jonathan Woithe (Council) Neil Cox (Council) Apologies -    Clinton Roy (Secretary) Russell Stuart (Treasurer) Not Present Wil Brown (Vice-President) Lilac Kapul (Council) Quorum was not achieved by 19:50 AEDT, at which time Joel declared that the meeting would not be formally opened. Minutes of the resulting informal discussion were taken by Jonathan Woithe, with contributions from Joel. 2. Log of correspondence None tabled. 3. Items for discussion NetThing sponsorship NetThing have responded to our queries about sponsorship opportunities we were suggesting: “The main areas of investment for our D&I funding [...]

1. Meeting overview and key information Present Joel Addison (President) Jonathan Woithe (Council) Neil Cox (Council) Apologies  Clinton Roy (Secretary) Russell Stuart (Treasurer) Not Present  Wil Brown (Vice-President) Lilac Kapul (Council) Quorum was not achieved by 19:50 AEDT, at which time Joel declared that the meeting would not be formally opened. Minutes of the resulting informal discussion were taken by Jonathan Woithe, with contributions from Joel. 2. Log of correspondence None tabled.   3. Items for discussion NetThing sponsorship NetThing have responded to our queries about sponsorship opportunities we were suggesting: “The main areas of investment for our D&I funding [...]

1. Meeting overview and key information Present Joel Addison (President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Lilac Kapul (Council) Apologies -    Wil Brown (Vice-President) Meeting opened at 19:35 AEDT by Joel  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Contact Form - Jocelyn Bukal from Snyk. Interested to know if there are any digital programs that they could work with us on. ACTION ITEM: Clinton to respond that the company are free to help sponsor upcoming events. NetThing Forum on Internet Governance 2022 - Thursday 27 and Friday 28 [...]

1. Meeting overview and key information Present Joel Addison (President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Lilac Kapul (Council) Apologies  Wil Brown (Vice-President) Meeting opened at 19:35 AEDT by Joel  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Contact Form - Jocelyn Bukal from Snyk. Interested to know if there are any digital programs that they could work with us on. ACTION ITEM: Clinton to respond that the company are free to help sponsor upcoming events. NetThing Forum on Internet Governance 2022 - Thursday 27 and Friday 28 October [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Apologies -    Neill Cox (Council) Meeting opened at 19:35 AEDT by Clinton Roy  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence 3. Items for discussion IN CAMERA 4. Items for noting Russell reports that the Wise account is now fixed, we’re still waiting on the payment to go through to confirm this however. ACTION ITEM: Joel to follow up with Neill to make sure this has been completed. 5. Other business NIL