Council Meeting June 7th 2023 – Minutes

Council Meeting June 7th 2023 – Minutes

2023-06-07T20:55:53+10:00June 7th, 2023|Categories: Council Meetings, Linux Australia|Tags: , , |

1. Meeting overview and key information


  • Joel Addison (President)
  • Wil Brown (Vice-President)
  • Neill Cox (Secretary)
  • Russell Stuart (Treasurer)
  • Sae Ra Germaine  (Council)
  • Jonathan Woithe (Council)




Not Present

  • Marcus Herstik (Council)


Meeting opened at 19:37 AEDT by Joel Addison  and quorum was achieved.

Minutes taken by Neill Cox


2. Log of correspondence

  • 24/05/2023 Linda Adams, Business Events Perth. EO Conf Host Bid Prospectus – meeting arranged
  • 24/05/2023 FOSS4G SoTM Oceania 2023 Sponsorship Opportunity
  • 29/05/2023 VALA TechCamp Sponsorship
  • 30/05/2023 Mike O’Connor – Bid for Everything Open 2024/25
  • 02/06/2023 Google – Need to update Google Analytics account
  • 06/06/2023 Elena Williams – Membership and grant application (CPUG / DjangoGirls)


3. Items for discussion

  • Glenda Farrar’s request on 9 May 2023 for an EO2024 bid document. Sae Ra will check where this is at and whether the information has been sent.
  • VALA Repository – Update

Sae Ra has talked to Steve, it’s doable and Steve is interested in setting up PeerTube. Needs official go ahead


Motion by Joel: That we allocate space on the LA mirror for VALA to upload content

Seconded: Wil Brown

Passed: 5 Ayes, one abstention


We’ve had previous requests for sponsorship, this year’s is better aligned with our objectives. Especially being in New Zealand.


Best fit seems to be the Travel Program and  the Women In Spatial or Travel Grant Breakfast 


Motion by Joel Addison: That we sponsor the conference up to the value of NZD2,500

Seconded: Wil Brown

Passed unanimously


Jonathon will discuss the details with the organisers


  • WordPress Sunshine Coast  Insurance

Is in progress.


  • Social Media Manager Job Description – Draft for review

Draft has been written by Wil, we need other council members to review. May need to adjust the job title to match the expectations of the role.


This year’s conference will be face to face and higher profile because the Asia-Pacific Regional Internet Governance Forum ( NetThing could get lost amongst the much larger conference (plus a third that’s also happening around the same time). LA messaging could get lost.


Motion by Joel Addison that Linux Australia sponsors Net Thing 2023 up to a value of AUD2,500.

Seconded: Neill Cox

Six votes against. Motion fails.


  • VALA TechCamp Sponsorship

Donna Benjamin will be speaking at the conference which will be a good opportunity to promote Linux Australia.


Motion by Joel Addison that Linux Australia sponsor up to AUD2,750 (targeting the Diversity Scholarship Partner)

Seconded: Wil Brown

Passed with 5 ayes and one abstention

4. Items for noting

  • Email provision update (in camera)

5. Other business

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