Council Meeting 2nd March 2022 – Minutes

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Jonathan Woithe (Council) Russell Stuart (Treasurer) (showed up just in time for the grants discussion) Lilac Kapul (Council) (showed up at the Makerspace discussion) Apologies Neil Cox (Council) Meeting opened at 20:08 AEDT by Joel and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence From Kathy Reid: Building a data trust for speech data from Linux Australia conferences - a plan, and an ask On face value it appears to be a good concept, the danger is working out how [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Apologies Lilac Kapul (Council) Meeting opened at 20:03 AEDT by Joel and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Andrew Donnellan - Upcoming events for sponsorship 3. Items for discussion Mailing Lists - Aim to cleanup mailing lists and archive those that are no longer in active use. Joel has put together a spreadsheet listing everything. People are encouraged to have a look. Russell suggests being harsher, require a community [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Apologies Lilac Kapul (Council) Meeting opened at 20:07 AEDT by Joel and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Logan LUG 3. Items for discussion A round of introductions by each member, as this is our first meeting. Association Requirements. Joel mentions everything required to be stored about the council, by the public officer: name, address, commencement date. Disclosure of interest register. Joel has created a couple of spreadsheets where [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Russell Stuart (Treasurer) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Apologies - Meeting opened at 20:25 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Joel 2. Log of correspondence 3. Items for discussion PyCon 2022 Currently there is a large amount of deposit money sitting with the Adelaide Convention Centre We need to work out what to do (and what we can do) with the deposit if the decision is made that an in person event is not feasible The [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) Neil Cox (Council) Apologies - Meeting opened at 19:32 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence  Kathy Reid request for de-identified membership postcode/city/country data to create a map showing visual densities of member locations Sae Ra notes that she would like to show the same map at the Linux Australia talk that she is doing with Julien at LCA2022. Sae Ra suggests that [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) Neil Cox (Council) Apologies - Meeting opened at 19:35 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence  WA open source group. Sae Ra to continue correspondence to work out more information. Kathy’s NZ request. Discussion about the request. ACTION ITEM Sae Ra to respond to Kathy with a thank you, but no thanks. 3. Items for discussion Sae Ra has organised a dummy election, [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woithe (Council) Russell Coker (Council) Neil Cox (Council) Apologies -    Russell Stuart (Treasurer) Sae Ra Germaine (President) Meeting opened at 19:34 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence  Snail mail: Bank term deposit slips. 3. Items for discussion Defamation Law (Open Australia in particular?) We would like more information about their case. Jonathan has posted his one page summary to the list.  Clinton lays out a possible event chain that leads to someone writing a [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Sae Ra Germaine (President) Neil Cox (Council) -    Russell Stuart (Treasurer) Apologies Meeting opened at 19:30 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Dave Sparks and Owen speaking for Drupal. First time for Dave at this meeting, taking over from Owen. Speakers are locked in, registrations trickling in, looking at 230/240 attendees. Looking at a $7k profit overall. Looking at in person events for next year. Did pull a Wellington [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) Neil Cox (Council) -    Russell Coker (Council) Apologies Meeting opened at 19:37 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence 3. Items for discussion Portfolios. Sae Ra shows her Portfolios diagram. Minor feedback is given to the diagram. Sae Ra to make some minor adjustments. LCA stuff to still deal with: Comments on social media, defamation law judgement. TODO: Jonathan to come up with a one sheet [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) Apologies -    Neil Cox (Council) Meeting opened at 19:30 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence   3. Items for discussion Defamation law? Clinton thinks we should be discussing it at least. Sae Ra has done some research. Sae Ra thinks we should update the email list policy such that we retain the right to remove any mails against our policy and widen [...]