Council Meeting 27th April 2022 – Minutes

1. Meeting overview and key information

Present

• Joel Addison (President)
• Wil Brown (Vice-President)
• Clinton Roy (Secretary)
• Russell Stuart (Treasurer)
• Jonathan Woithe (Council)
• Neil Cox (Council)

Apologies

• Lilac Kapul (Council)

Meeting opened at 19:33 AEST by Joel and quorum was achieved.

Minutes taken by Clinton Roy

2. Log of correspondence

• Mail from Katie about PyCon AU archives, discussed below.

3. Items for discussion

• Katie McLaughlin – PyCon AU Server Exports. (original request was 16 Sept 2021)
  • “I wanted to know if you could provide any exports/downloads of hosted websites that you have on your systems; it’s okay if it’s a duplicate, we’ve found some of the web crawlers missed pages”
    Github Ref: https://github.com/pyconau/archives Missing data:
    • 2013: some sponsor logos missing
    • 2014: missing friday schedule content and talks
    • 2016: missing saturday/sunday schedule and talks
    • 2017: schedule complete, but most talk info missing
  • Which years does LA have stored? Can we supply Katie with any archives?
  • Does the Admin team have time to do this just now or can we give Katie a ball-park timeframe?
  • ACTION ITEM: Joel and Clinton will help with this, in conjunction with Admin Team.

• Open Source AU conference conceptual planning kickoff (ideas, dates [2023/24], structure, subcommittee) – or to set another date and time to discuss.
  • Joel suggests pushing back the conf to March or so, to avoid the Christmas crunch.
  • Joel suggests a portal site, event hub, link aggregator as a stepping stone.
  • Wil suggests wpaustralia.org as an example
  • Questions around in person or online: targeting in person, but with streaming.
• Joel: Old Proposed Policy Changes
  • https://github.com/linuxaustralia/constitution_and_policies/pull/40
    • JEA: Suggest we approve and merge  (formatting change only)
  • https://github.com/linuxaustralia/constitution_and_policies/pull/38
    • JEA: Suggest we leave open, for potential future vote
    • Decided to close this PR.
  • https://github.com/linuxaustralia/constitution_and_policies/pull/34
    • JEA: Suggest we decline, superseded by Subcommittee Policy v3
  • https://github.com/linuxaustralia/constitution_and_policies/pull/33
    • JEA: Suggest we decline, superseded by Subcommittee Policy v3
  • https://github.com/linuxaustralia/constitution_and_policies/pull/32
    • JEA: Suggest we approve and merge (formatting change only)
    • Need to consider how it works with already merged https://github.com/linuxaustralia/constitution_and_policies/pull/35
  • https://github.com/linuxaustralia/constitution_and_policies/pull/23
    • JEA: Suggest we decline, paragraph has been replaced.
  • https://github.com/linuxaustralia/constitution_and_policies/pull/22
    • JEA: Content is useful, but I think this is the wrong repository. Need to determine where this should live, and update content.
    • Decided to close this PR, will look at moving it elsewhere.
  • https://github.com/linuxaustralia/constitution_and_policies/pull/42
    • JEA: Further review required, in line with Subcommittee Policy v3
    • Decided to close this PR, mention Subcommittee Policy v3 replacing it, and we will review where something like this could live.

4. Items for noting

NIL

5. Other business

• Neill advises that Wise stuff is sorted, just needs to do one last transfer for LCA22.

Meeting closed at 20:30. Next meeting scheduled for 11 May 2022.