1. Meeting overview and key information
Present
- Joel Addison (President)
- Wil Brown (Vice-President)
- Russell Stuart (Treasurer)
- Jonathan Woithe (Council)
Apologies
- Clinton Roy (Secretary)
- Neil Cox (Council)
- Lilac Kapul (Council)
Not Present
–
Meeting opened at 20:05 AEDT by Joel and quorum was achieved.
Minutes taken by Jonathan.
2. Log of correspondence
- 17th October, From Marcus Herstik, Subject: Request for information
- Minutes from committee and subcommittee meetings
- A copy of any emails that are meeting minutes
- Financial statements for 2021-22 and 22 YTD
- List of members including contact details for the purpose of contacting members
- 18th October, From Marcus Herstik, Subject: Reminder of request for information
- 18th October, From Tim White, via web form. Informing Council that the website login was not working.
- 22nd October, From Kathy Reid, Subject: Changes to the NSW Fair Trading Act Model Constitution…
- 24th October, From Bret Busby. They would like the identity of the person requesting membership list information to be distributed using the same channels as the notification about the request.
- 26th October, From David Hartley via web form. Enquiry about purchasing Linux Mint DVDs in Australia. Reply sent by Jonathan. No further action required.
3. Items for discussion
- Do we need to change the wording in the constitution S7(3) and S7(4) to explicitly state what register data a member can receive upon request?
Should we consider a special resolution to change the timeframe for requests in constitution S7(3) from “five business days” to “30 business days” to bring it in line with FOI requests or is 5 days sufficient time?
Flagging the need to update the constitution in line with changes made to the NSW Fair Trading Act model constitution?- LA should update the wording of the LA constitution to align with the changes to the model constitution.
- Council does not believe there is sufficient time to draft changes, present these to the membership, collate and act on community feedback, and organise a vote by the 2023 AGM.
- Council will start investigating what needs to be done to make this happen. The intent is to have this work completed by the 2024 AGM.
- Bret Busby’s request as per correspondence:
- Council believes that sending the identity of the requestor using the original notification channels could be seen by some as an attack on the requestor who has a constitutional right to request the information.
- AI – Jonathan: notify Bret that the information he requested will be in the minutes to be published after the meeting.
4. Items for noting
- Request for information from Marcus Herstik was responded to on Sunday 23 October
- Announcement of member list request made to LA Announce – http://lists.linux.org.au/pipermail/announce/2022-October/000342.html
5. Other business
- No other business.
