1. Meeting overview and key information
Present
- Joel Addison (President)
- Jennifer Cox (Vice-President)
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Elena Williams (Council)
- Jonathan Woithe (Council)
- Harrison Oates (Council)
Apologies
Not Present
Meeting opened at 20:06 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Preliminary budget report EO2026 – preliminary report from Arjen as the EO2026 treasurer
- Proposed mailing list post to announce the grants program
- Re: UCX – Invoices – discussion about payment of UCX (catering) invoices for EO2026
- 2026 OSI Elections Update – newsletter from OSI
- You’ve Made A Sale – 77169079 (AU$9.54) – EO2026 redbubble sale
- Name check for AGM – email from Triss Healy checking membership status. Neill has replied
- You’ve Made A Sale – 77183275 (AU$12.26) – EO2026 redbubble sale
- Fwd: [APNIC #6274725][LINUXAUS-AU] – APNIC Membership Renewal – Invoice Attached – notification from Steve Walsh that the bill for our APNIC membership has been entered into Xero. Russell has responded and the bill has been paid
- Amazon Web Services Billing Statement Available [Account: 103334912252]
- Fwd: DDD Melbourne 2026 Community Booth Application – notification from Sae Ra Germaine that LA did not get a community booth at DDD Melbourne this year. Joel and Jonathan have responded
- Lodge Linux Australia Activity Statement October..December 2025 – Russell has requested that our accountant to lodge the Dec 2025 BAS. The BAS has been lodged and the invoice paid.
- Four emails in camera
3. Items for discussion
- Grants Program
The council is happy with Jonathan’s email. Jonathan will post it to the linux-aus and linux-announce mailing lists.
We need to check that information on how to apply for a grant is public, but the form should still require being logged in.
- EO2027
We have not yet put out a call for bids. Arjen has expressed interest in running it (in Brisbane). Russell will contact universities to see if they are willing to host the conference.
To approve a bid we need a budget, a venue and a team.Sophie and the LUV drama – email from Russell Coker
Fwd: Email harvested for Electron workshop list without consent
Fwd: [Linux-aus] Electron Workshop spam – email forwarded because the original was held for moderation when sent to the linux-aud mailing list
Fwd: LUV Main Meeting (in-person and online) on Tuesday – email from Russell about Alexar continuing to send email
EO2027 – we should discuss Sae Ra’s concerns about EO2027. Perhaps we would need a co-director?
We can assist with taking an expression of interest to a full bid.
Joel suggests we send an email asking for an expression of interest for the next two years.
We need to make it clear to Arjen that his proposal has not yet been officially approved and still needs to go through the formal process. Ask him to update us on his current plans.
- Votes by a non member at the AGM
One non member voted at the AGM. They mistakenly thought they were a member.
The votes did not affect the outcome of any of the motions.
To avoid this in future we should add a notice to the in person sign up sheets.
We have 11 months to make sure that this does not happen again.
- Electron Workshop/LUV mailing lists
There’s been a lot of discussion on the mailing list.
We need to provide a response.
Joel will draft an email to Linux Victoria about the situation. They need to send an email from the current list explaining the situation.
Part of the problem is that while LUV is/was an LA subcommittee Linux Victoria/Electron Workshop is not.
LUV needs to hold votes on this process to change the name and retire the current list.
Also worth noting that only natural people can be members of Linux Australia.
As a first step the people who have asked to be removed from the mailing list should be removed.
- Re: [Linux-aus] Resurrecting LA Press/Media team?
Media team exists, but is just one person. Previously has been a press part, rather than comms from council to membership.
We could consider this suggestion as part of our revisiting our general communications.
- [Linux-aus] clarifying membership criteria
Joel has already responded to this. No further response to the mailing list should be required.
We will review the wording of Australia vs Australasia and consider whether we need to clarify anything.
- [Linux-aus] some lists to remove
Joel has responded. No further action needs to be taken.
- AGM minutes are being prepared (currently in draft)
The goal is for the secretary to share the draft with the rest of the council by next week.
4. Items for noting
5. Other business
- We need to start planning for the face to face council meeting
6. In camera
- Three items were discussed in camera
7. Action items
secretary@linux.org.au– email to Arjen re EO2027 Bid
secretary@linux.org.au– send email asking for EOI for EO2027 and EO2028
secretary@linux.org.au– create a document to plan how to manage in verification of in person AGM members
jwoithe@just42.net – respond to the email about the LA Press/Media team
ele.wil@gmail.com-create a planning document for the face to face council meeting
president@linux.org.au-update contacts for meeting invite.
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 21:07
Next meeting is scheduled for 2026-02-25 and is a subcommittee meeting.
