Council Meeting August 16, 2023 – Minutes

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Apologies   Meeting opened at 19:35 AEST by Joel and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence DrupalSouth Sydney 2024 draft budget and venue contract - Russell has responded Russell Coker re Grant E-textiles 2022 grant follow up report Russell Keith McGee re PyCon AU pre-event invoice - Russell (Stuart) has responded and the invoice is paid Kathy Reid re DjangoGirls event social media [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Apologies   Meeting opened at 19:35 AEST by Joel and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Enquiry from Fheba Shibu re Linux conference Wil has responded. Russel Stuart: Is it time to shut down the IWS LA Subcommittee? Lachlan de Waard: Help me understand Android development costs   3. Items for discussion DrupalSouth 2024 Budget Dave has sent through a proposed budget for [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Apologies   Meeting opened at 19:35 AEST by Joel and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Kathy Reid: Does LA have an official position on the Voice to Parliament? Council discussed this issue. The consensus was that while representation and inclusion are important to us as an organisation this is not an issue that there seems to be any benefit for the organisation [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Apologies Marcus Herstik (Council)   Meeting opened at 19:37 AEST by Joel and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence PyConAU update: The team also sent out acceptances to folks chosen for the program. The draft conference programme has been published on the PyconAU website Elena Williams: Membership and Grant application - Jonathan has responded OSI: Now is the time to define Open Source AI Jay Boolkin: [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Meeting opened at 19:31 AEST by Joel Addison and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence 08/06/2023 Grant Application for Django Girls Canberra 15/06/2023 Enquiry about LA membership application approvals 3. Items for discussion Grant Application for Django Girls Canberra. Community consultation ends tomorrow (22 June) and their timeline is tight. Council could discuss the application tonight so the decision can be ratified quickly [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies    Not Present Marcus Herstik (Council)   Meeting opened at 19:37 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence 24/05/2023 Linda Adams, Business Events Perth. EO Conf Host Bid Prospectus - meeting arranged 24/05/2023 FOSS4G SoTM Oceania 2023 Sponsorship Opportunity 29/05/2023 VALA TechCamp Sponsorship 30/05/2023 Mike O’Connor - Bid for Everything Open 2024/25 02/06/2023 Google - Need to update Google Analytics account [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Meeting opened at 19:34 AEDT by Joel Addison and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Email from OSI re:  The vital role of Open Source maintainers facing the Cyber Resilience Act Email from OSI re: Updating contacts for OSI's Affiliate Program Email from Kathy Reid re: FYI Response from Esther Payne on Mastodon in response to Bid Information Session - re safe conferences [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Marcus Herstik (Council) Jonathan Woithe (Council)   Apologies  Neill Cox (Secretary)   Not Present   Meeting opened at 19:33 AEST by Joel and quorum was achieved. Minutes taken by Wil Brown   2. Log of correspondence 05/03/2023: DrupalSouth Wellington Sponsor Invoicing 05/05/2023: PyConAU Subcommittee report 08/05/2023: Gladstone Regional Council expression of interest for Everything Open 2024 08/05/2023: Hong Phuc Dang from the FOSSASIA community requested to catch up with LA council members 08/05/2023: Mike O'Connor expression of interest for Everything [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies  Marcus Herstik (Council)   Not Present   Meeting opened at 19:33 AEDT by Joel Addison and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Drupal South transactions BAS Time - Joel is woking through the remaining items with Russell Free Software Australia held an event on 20 Apr EO 2024 Adelaide Proposal - Joel and Sae Ra have met with Mike and made some suggestion for dealing [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Marcus Herstik (Council) Jonathan Woithe (Council)   Apologies    Not Present   Meeting opened at 19:41 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Mike O'Connor - LCA/EverythingOpen even for 2024 We’ve been sent possible venues for EO/LCA in Adelaide. We need to respond with guidance on the budget proposal. Venue cost is too high, catering also and projected numbers are too optimistic. Sae Ra and Joel [...]