Council Meeting June 7th 2023 – Minutes

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies    Not Present Marcus Herstik (Council)   Meeting opened at 19:37 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence 24/05/2023 Linda Adams, Business Events Perth. EO Conf Host Bid Prospectus - meeting arranged 24/05/2023 FOSS4G SoTM Oceania 2023 Sponsorship Opportunity 29/05/2023 VALA TechCamp Sponsorship 30/05/2023 Mike O’Connor - Bid for Everything Open 2024/25 02/06/2023 Google - Need to update Google Analytics account [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Meeting opened at 19:34 AEDT by Joel Addison and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Email from OSI re:  The vital role of Open Source maintainers facing the Cyber Resilience Act Email from OSI re: Updating contacts for OSI's Affiliate Program Email from Kathy Reid re: FYI Response from Esther Payne on Mastodon in response to Bid Information Session - re safe conferences [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Marcus Herstik (Council) Jonathan Woithe (Council)   Apologies  Neill Cox (Secretary)   Not Present   Meeting opened at 19:33 AEST by Joel and quorum was achieved. Minutes taken by Wil Brown   2. Log of correspondence 05/03/2023: DrupalSouth Wellington Sponsor Invoicing 05/05/2023: PyConAU Subcommittee report 08/05/2023: Gladstone Regional Council expression of interest for Everything Open 2024 08/05/2023: Hong Phuc Dang from the FOSSASIA community requested to catch up with LA council members 08/05/2023: Mike O'Connor expression of interest for Everything [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies  Marcus Herstik (Council)   Not Present   Meeting opened at 19:33 AEDT by Joel Addison and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Drupal South transactions BAS Time - Joel is woking through the remaining items with Russell Free Software Australia held an event on 20 Apr EO 2024 Adelaide Proposal - Joel and Sae Ra have met with Mike and made some suggestion for dealing [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Marcus Herstik (Council) Jonathan Woithe (Council)   Apologies    Not Present   Meeting opened at 19:41 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Mike O'Connor - LCA/EverythingOpen even for 2024 We’ve been sent possible venues for EO/LCA in Adelaide. We need to respond with guidance on the budget proposal. Venue cost is too high, catering also and projected numbers are too optimistic. Sae Ra and Joel [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Marcus Herstik (Council) Jonathan Woithe (Council)   Apologies    Not Present   Meeting opened at 20:09 AEDT by Joel Addison and a quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Email: Kathy Reid: Update on LA's new Mastodon account, changes to website and a WordPress issue to be followed up Working With Children Checks for Victoria State Westpac bank statements PO Box renewal slip - has been paid Number Resource Society (NRS) [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Rae Germaine (Council) Jonathan Woithe (Council) Apologies  Marcus Herstik (Council) Not Present Meeting opened at 20:02 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence 22 Feb Enquiry from Bryce Torcello re linux.conf.au - Wil has responded 25 Feb Miles Goodhew re LCA2022 close out. Miles has delivered the LCA gear to Neill and has now completed his tasks for LCA2022. He wishes the EverythingOpen organisers well but won’t be able [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Marcus Herstik (Council) Jonathan Woithe (Council)   Apologies  None   Not Present None   Meeting opened at 20:08 AEDT by Joel Addison  and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence Email from Dwight Walker re CiviCRM install notes. Joel and Steve Walsh have already responded. Further emails from Dwight received Feb 13. Steve has been in Fiji for work for the last two weeks. Dwight is attempting to setup a development [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Jonathan Woithe (Council) Neil Cox (Council) Russell Stuart (Treasurer) (Arrived at twenty past eight) Apologies  Not Present Lilac Kapul (Council)   Meeting opened at 20:04 AEDT by Joel  and quorum was achieved. Minutes taken by Clinton Roy   2. Log of correspondence 09/01/2023 Email from Dave Sparks Re: DrupalSouth 2023. They are keen to organise their next conference, and we have given them the standard starting points of budget requirements and account holders. A short response has been given, a longer response will be [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Clinton Roy (Secretary) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neil Cox (Council) Apologies  None   Not Present Lilac Kapul (Council)   Meeting opened at 20:08 AEDT by Joel  and quorum was achieved. Minutes taken by Clinton Roy   2. Log of correspondence Russell Coker - SPF issues with email coming via linux.org.au 3. Items for discussion 2023 Budget Discuss and modify as appropriate. Discussions covered employee assistance programs, making the SSC budget smaller (as it is mostly held online these days) and the budget of the bid [...]