Council Meeting January 17, 2024 – Minutes

Council Meeting January 17, 2024 – Minutes

2024-01-17T20:56:30+11:00January 17th, 2024|Categories: Annual General Meetings, Linux Australia|Tags: , , |

1. Meeting overview and key information


  • Joel Addison (President)
  • Wil Brown (Vice-President)
  • Neill Cox (Secretary)
  • Russell Stuart (Treasurer)
  • Sae Ra Germaine  (Council)
  • Jonathan Woithe (Council)
  • Marcus Herstik (Council)




Not Present


Meeting opened at 20:07 AEDT by Joel  and quorum was achieved.

Minutes taken by Neill


2. Log of correspondence

  • Application to form a Kiwi PyCon 2024 subcommittee
  • RISC-V hardware for software development – grant application decision
  • Annual Report now out on socials
  • Linux Australia Sponsorship of NZ Python User Group
  • Linux Australia – Subcommittee Update  (Drupal)
  • Lodge Linux Australia Activity Statement October..December 2023
  • Email issues

Forwarded to admin team for investigation

  • WRT Richard Shea/NZPUG LA Membership application

Application was received after the election opened. Put on hold until after voting closed.

  • Sponsorship agreement template, Code of Conduct, anything else?
  • Fwd: Charity audit
  • Details following induction (KiwiPyCon)
  • Many AGM registrations 
  • Several redbubble sales


3. Items for discussion

  • Joomla Event – Reconnect with Joomla 2024
    • Friday 15th to Sunday 17th March

Relatively small event, not many attendees (20 – 60), low budget. Good to see them active again.

The catering costs in the budget seem very optimistic (perhaps because someone is sponsoring in kind?), we will ask for clarification.


  • AGM
  • Scheduled for this Saturday (20 Jan 2024). We had to make a correction to the time in Zoom because Zoom reported the wrong time.

4. Items for noting

  • Council election is now complete. The OCM position declaration will be finalised by the returning officer.

5. Other business

  • NZPUG Audit

The cost of providing an audit of NZPUG is estimated at being at least $3,000 and possibly more than $10,000. These costs seem very high in proportion to the benefit that the audit would provide.

Neither organisation has any realistic prospect of recovering funds as a result of the audit. In particular there is no benefit to LA. NZPUG might be able to recover some money.


MOTION: That we approve a grant of a maximum $3,000 to NZPUG to get an audit done.

MOVED: Russell Stuart


RESULT: Motion Failed


  • Guarantor for KiwiPycon

The venue for KiwiPyCon is asking for a guarantor for the event. Hopefully the subcommittee will find a way around this. Russell will ask them to explore other options (references, insurance)


  • Everything Open Gladstone

Second keynote announced. Ticket sales are slow, but given they only opened the week before Christmas this is not surprising.

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