2025-08-27 Council Meeting Minutes

1. Meeting overview and key information Present Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Joel Addison (President) Jennifer Cox (Vice-President) Not Present Lilly Hoi Sze Ho (Council) Meeting opened at 19:40 AEDT by Russell  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Proposal for PyCon AU 2026 - was approved over email, and Joel has informed Jack Everything Open Canberra 2026 status - Joel has responded Bank letter required for sponsors - We now have two bank letters Motion to adopt the proposed conflict of interest policy - Was superseded. [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Not Present Meeting opened at 19:35 AEDT by Joel  and quorum was achieved. Minutes taken by Neill.   2. Log of correspondence Meeting Reminder [Response to WordCamp query from Russell re use of bank account] Revised budget for DS Community Day 2025 - Neill notified the Drupal South Subcommittee that the DS Community Day budget was approved Important – AWS Invoice e-mail address changes - nil effect on LA [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council)   Apologies  Lilly Hoi Sze Ho (Council) Not Present Meeting opened at 19:34 AEDT by Joel  and quorum was achieved. Minutes taken by Neill.   2. Log of correspondence Protect Your Account – Enable Two-Factor Authentication Today. Request from DigitalPacific for us to add 2FA to our account. For Steve Walsh Re: Query RE unexpected Debit from Kiwi PyCon ANZ Account - query from Kiwi PyCon treasurer about a debit. Russell has responded - it [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Not Present Meeting opened at 19:36 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence On the side of the Open Source ecosystem - OSI newsletter ASIC Letter: Change of OfficeHolders (again) [sic] - Russell has responded donation to Linux Australia - Some issues with the bank transfer from AAUG Vic - Russell has responded Fwd: Update your NFP's governing documents [SEC=OFFICIAL] Query [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Apologies  Lilly Hoi Sze Ho (Council) Not Present Elena Williams (Council) Meeting opened at 19:39 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Spreadsheet shared with you: "EOCBR2026 Draft Conference Budget" -  EO2026 has shared a draft budget LA Subcommittee Meeting Time Update - questions from Jack - no response yet Westpac access to WP AUstralia account - Wil has asked for his access to the WP - Australia bank account [...]

1. Meeting overview and key information Present Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Joel Addison (President) Meeting opened at 08:02 AEDT by Jenny  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence 2025-02-15 Re: [LACTTE] Is it time to shut down the HH LA Subcommittee? - Jonathan has responded 2025-02-01 - NSW Fair Trading Annual Return has been submitted - by Russell 2025-02-01 - Fwd: [APNIC #5872438][LINUXAUS-AU] - APNIC Membership Renewal - Invoice Attached - Russell has responded 2025-02-03 - Tax Invoice [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Lilly Hoi Sze Ho (Council) Meeting opened at 20:08 AEDT by Joel  and quorum was achieved. Minutes taken by Neill   2. Log of correspondence 2025-01-08 Letter to Linux Australia Inc. 11.12.24 - Russell has responded to Clayton Utz pointing out that the image on the LCA site is copyright by the European Space Agency, not Reuters 2025-01-09 [Linux-aus] EO2024 videos - questions about EO2024 videos - Joel has responded 2025-01-13 Enquiry from DAVID [...]

1. Meeting overview and key information Present Joel Addison (President) Russell Stuart (Treasurer) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Lilly Ho (Council) Apologies  Jennifer Cox (Vice-President) Meeting opened at 19:35 AEDT by Joel.  Quorum was achieved. Minutes taken by Neill and Jonathan.. 2. Log of correspondence This is correspondence which was sent to Council. Any communication sent directly to the secretary or other executive addresses is not included. Today's Meeting [Drupal Con Japan] - Russell has responded PyCon AU 2025 Proposal - Russell has informed PyCon Au that they have been approved as a subcommittee Congratulations [from [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Meeting opened at 19:32 AEST by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence [LACTTE] BAS Time Grant Application - Makerspace Adelaide Big News for Open Source—From the UN to the OSI new directors Amazon Web Services Billing Statement Available [Account: 103334912252] Kiwi PyCon 2025 subcommittee financial access Word Camp Brisbane Conference 2025 has been accepted Payment Processed for 411597 - Payment of Zoom account [...]