2024-12-18 Council Meeting Minutes

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jennifer Cox (Council) Andrew Pam (Council) Jonathan Woithe (Council)   Apologies  None   Not Present None   Meeting opened at 20:11 AEDT by Joel and quorum was achieved. Minutes taken by Jonathan.   2. Log of correspondence Change of meeting software - there was some confusion about which video conference software we were using. We got it sorted. [Purplecon] Update on the status of Purplecon 2024 - final report on the status of Purplecon 2024 Linux Australia's 2023/2024 audit - [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present Meeting opened at 20:05 AEDT by Joel  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Oracle Linux & offerings | Increase Security and Reduce Cost -  Neill has sent the EO2025 sponsorship prospectus Re: US Tax Paperwork Questions - Query from Joe Chin re sponsorship of DrupalCon Singapore Request for approval of >$5k invoice - request for approval of payment for the PyConAu [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Jennifer Cox (Council) Andrew Pam (Council) Jonathan Woithe (Council) Apologies  Russell Stuart (Treasurer) Not Present Meeting opened at 20:03 AEDT by Joel and quorum was achieved. Minutes taken by Neill Cox 2. Log of correspondence Get ready for Write the Docs Australia 2024 - update on conference progress, Andrew will attend. Missing info for NZ GST - Russell following up in preparation for LA’s audit Oracle Linux & offerings | Increase Security and Reduce Cost - Offer from an Oracle Linux salesperson to [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present Meeting opened at 19:34 AEST by Joel  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Re: DrupalCon Singapore Bill Payments - Wise verification done and payments sent Get ready for Write the Docs Australia 2024 - Update on Progress from Felicity Brand Missing info for NZ GST - questions about KiWi PyConand NZ GST - Russell has responded admin team reimbursements  - Russell [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Jennifer Cox (Council) Andrew Pam (Council) Jonathan Woithe (Council) Apologies  Not Present Meeting opened at 20:06 AEDT by Joel and quorum was achieved. Minutes taken by Neill Cox 2. Log of correspondence Fwd: Request for ATO advice - 1-1474HXZI [SEC=OFFICIAL] - ATO response to an LA request - forwarded to council byRussell Fwd: Your Stripe transactions have exceeded a tax threshold in France - email from Russell to LA treasurers about implications of accepting overseas payments [LACTTE] Joomla Meetup Group [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present Russell Stuart (Treasurer) Meeting opened at 19:35 AEST by Joel  and quorum was achieved. Minutes taken by Neill . 2. Log of correspondence Announcing conference speakers, talks and the full schedule - WriteTheDocs grant update Re: RSEAA24 Accessibility Fellowship grant invoice - Russell has paid the RSEAA24 sponsorship Written notes from tonight's Council Update - PurpleCon Update Re: Insufficient funds - Python NZ - Russell has responded Re: PyCon AU [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Andrew Pam (Council) Jonathan Woithe (Council) Apologies  Jennifer Cox (Council) Not Present Meeting opened at 19:44 AEDT by Joel Addison and quorum was achieved. Minutes taken by Neill Cox and Jonathan Woithe 2. Log of correspondence Joomla sub-committee - some confusion over meeting invite. Now resolved. ACTION: Council to look over the proposed agreement for us to sign off on. Bring any amendments for the next meeting. DrupalSouth Melbourne Budget Proposal - budget has been approved and the subcommittee notified [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Secretary) Russell Stuart (Treasurer) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  Sae Ra Germaine (Vice-President) Not Present None Meeting opened at 19:35 AEST by Joel  and quorum was achieved. Minutes taken by Neill and Jonathon. 2. Log of correspondence Re: Incoming Funds - discussion about dealing with funds in SGD - Russell has responded Reminder: Evidence is due soon for a dispute on Drupal Singapore 2024 - a dispute has been raised for a Drupal Asia invoice. Russell has responded Fwd: Re: Merri-bek Tech course [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  Russell Stuart (Treasurer) Not Present Meeting opened at 19:38 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Jonathan Woithe:  Merri-bek Tech course - grant application decision- Jonathan has informed Jade that the grant application was successful Wil Brown: Scanned Post - three items of mail received at the PO Box and scanned to the drive folder (ATO NFP review, Westpac Statement and a copyright demand on [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present None Meeting opened at 19:34 AEST by Joel  and quorum was achieved. Minutes taken by Jonathan. 2. Log of correspondence AWS Billing Statement Sports Connection Australia Grant Update Write the Docs Grant Proposal Business Activity Statement Lodged DrupalCon Asia Treasury Tasks Request for grant partner - Lyndsey Jackson Admin Team Subcommittee Update 3. Items for discussion Drupal South Subcommittee A revised community day budget has been sent [...]