Council Meeting August 30, 2023 – Minutes

1. Meeting overview and key information

Present

• Joel Addison (President)
• Neill Cox (Secretary)
• Marcus Herstik (Council)
• Russell Stuart (Treasurer)
• Sae Ra Germaine  (Council)
• Jonathan Woithe (Council)

Apologies 

• Wil Brown (Vice-President)

Not Present

Meeting opened at 19:38 AEDT by Joel  and quorum was achieved.

Minutes taken by Neill

2. Log of correspondence

• Katie McLaughlin – Intent to establish Independent Subcommittee for PyCon AU – to be discussed
• Katie McLaughlin – PyCon AU server exports – Sae Ra has responded
• Michael Richardson – Domestic Payment Request (Drupal South) – Paid by Russell
• Michael Richardson – Batch payment for AV in Wellington – Paid by Russell
• DrupalSouth Sydney 2024 draft budget and venue contract – Under review, but lots of discussion has taken place.

3. Items for discussion

• Can the treasurer remove Denise Teal’s access to WP-Aust’s bank account and Xero?

To be discussed with Wil later.

• We didn’t formally approve the Drupal South subcommittees:
  • Motion: LA accepts the establishment of the Drupal South (Sydney) 2024 conference subcommittee.
    • Moved by: Russell Stuart
    • Seconded: Neill Cox
    • Outcome: Passed unanimously
  • Motion: LA accepts the establishment of the Drupal Community 2023 conference subcommittee.
    • Moved by: Russell Stuart
    • Seconded: Sae Ra Germaine
    • Outcome: Passed unanimously
• PyCon AU Subcommittee

See subcommittee policy v3

Independent: Is a subcommittee that brought their own funds when they became part of Linux Australia. They are financially independent of Linux Australia and are expected to remain so. Profits and losses remain with the subcommittee. An Independent subcommittee uses a Linux Australia bank to manage their funds. Their activities must be part of the annual Linux Australian audit; thus they use Linux Australia’s accounting systems and follow its accounting procedures. (Example: a LUG that charges membership fees.)

Joel will organise a meeting with PyCon AU to have an initial discussion. We will try to keep this discussion separate from the discussion about this year’s event scheduled for the next LA Council meeting.

• Everything Open 2024 & 2025
  • Gladstone being confirmed for Tuesday 16 – Thursday 18 April 2024
    • Rob will be conference chair
    • Budget Gladstone Conference Budget
  • Adelaide tentatively booked for Tuesday 21 – Friday 24 January 2025
    • Mike will be conference chair
  • Motion: LA accepts the establishment of the Everything Open 2024 (Gladstone) conference subcommittee
    • Moved by: Joel Addison
    • Seconded: Neill Cox
    • Outcome: Passed unanimously
  • Motion: LA provisionally accepts Adelaide as the host of Everything Open 2025.
    • Moved by: Joel Addison
    • Seconded: Sae Ra Germaine
    • Outcome: Passed unanimously

4. Items for noting

• Emails have been sent to Alexar and Russell Coker re Flounder and LUV attendance at subcommittee meetings.

5. Other business

• None