2025-11-19 Council Meeting Minutes

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Not Present Lilly Hoi Sze Ho (Council) Meeting opened at 20:08 AEDT by Joel  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Council meeting minutes for 2024-Oct..2025-Sep - we need to provide copies of the minutes to the auditor Re: Bills to Pay - DrupalCon Japan 2025 - Russell has responded Clarifying and confirming contact details - Jack Skinner has shared contact details with the council Spreadsheet shared with you: [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Elena Williams (Council) Apologies  Not Present Lilly Hoi Sze Ho (Council) Meeting opened at 20:07 AEDT by Jennifer  and quorum was achieved at 20:13 AEDT Minutes taken by Neill. 2. Log of correspondence Richard Shea expenses - this has been resolved by deleting these items from Xero Fwd: Bank account updated for Pycon AU 2026 - Jack Skinner asks if Russell had updated the bank account for PyConAu in Stripe [LACTTE] Request for insurance cover for a Perth [...]

1. Meeting overview and key information Present Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Joel Addison (President) Elena Williams (Council) Not Present Meeting opened at 19:35 AEDT by Jennifer  and quorum was achieved at 19:56. Minutes taken by Neill. 2. Log of correspondence Subcommittee update for PyCon AU 2026 - 22 September 2026 - Russell has responded to questions about possible future charity status. In summary we are exploring the possibility but there are no concrete plans Drupal Community 2025 bank and stripe accounts - Russell has responded clarifying [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Neill Cox (Secretary) Not Present Lilly Hoi Sze Ho (Council)   Meeting opened at 19:32 AEDT by Joel  and quorum was achieved. Minutes taken by Jonathan.   2. Log of correspondence Re: Sorting out Xero and bank access - arranging financial inductions for subcommittees Fwd: Re: [LACTTE] Proposal for PyCon AU 2026 - Inductions and stripe invites Hello from Python Australia! Potential new sub-committee - looking positive. Next step is a formal request to form a subcommittee [...]

1. Meeting overview and key information Present Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Apologies  Joel Addison (President) Jennifer Cox (Vice-President) Not Present Lilly Hoi Sze Ho (Council) Meeting opened at 19:40 AEDT by Russell  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Proposal for PyCon AU 2026 - was approved over email, and Joel has informed Jack Everything Open Canberra 2026 status - Joel has responded Bank letter required for sponsors - We now have two bank letters Motion to adopt the proposed conflict of interest policy - Was superseded. [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Not Present Meeting opened at 19:35 AEDT by Joel  and quorum was achieved. Minutes taken by Neill.   2. Log of correspondence Meeting Reminder [Response to WordCamp query from Russell re use of bank account] Revised budget for DS Community Day 2025 - Neill notified the Drupal South Subcommittee that the DS Community Day budget was approved Important – AWS Invoice e-mail address changes - nil effect on LA [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council)   Apologies  Lilly Hoi Sze Ho (Council) Not Present Meeting opened at 19:34 AEDT by Joel  and quorum was achieved. Minutes taken by Neill.   2. Log of correspondence Protect Your Account – Enable Two-Factor Authentication Today. Request from DigitalPacific for us to add 2FA to our account. For Steve Walsh Re: Query RE unexpected Debit from Kiwi PyCon ANZ Account - query from Kiwi PyCon treasurer about a debit. Russell has responded - it [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Elena Williams (Council) Jonathan Woithe (Council) Lilly Hoi Sze Ho (Council) Apologies  Not Present Meeting opened at 19:36 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence On the side of the Open Source ecosystem - OSI newsletter ASIC Letter: Change of OfficeHolders (again) [sic] - Russell has responded donation to Linux Australia - Some issues with the bank transfer from AAUG Vic - Russell has responded Fwd: Update your NFP's governing documents [SEC=OFFICIAL] Query [...]

1. Meeting overview and key information Present Joel Addison (President) Jennifer Cox (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jonathan Woithe (Council) Apologies  Lilly Hoi Sze Ho (Council) Not Present Elena Williams (Council) Meeting opened at 19:39 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Spreadsheet shared with you: "EOCBR2026 Draft Conference Budget" -  EO2026 has shared a draft budget LA Subcommittee Meeting Time Update - questions from Jack - no response yet Westpac access to WP AUstralia account - Wil has asked for his access to the WP - Australia bank account [...]