2025-01-08 Council Meeting Minutes

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Jennifer Cox (Council) Andrew Pam (Council) Jonathan Woithe (Council)   Apologies  None   Not Present None   Meeting opened at 20:11 AEDT by Joel and quorum was achieved. Minutes taken by Jonathan.   2. Log of correspondence Change of meeting software - there was some confusion about which video conference software we were using. We got it sorted. [Purplecon] Update on the status of Purplecon 2024 - final report on the status of Purplecon 2024 Linux Australia's 2023/2024 audit - [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present Meeting opened at 20:05 AEDT by Joel  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Oracle Linux & offerings | Increase Security and Reduce Cost -  Neill has sent the EO2025 sponsorship prospectus Re: US Tax Paperwork Questions - Query from Joe Chin re sponsorship of DrupalCon Singapore Request for approval of >$5k invoice - request for approval of payment for the PyConAu [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Jennifer Cox (Council) Andrew Pam (Council) Jonathan Woithe (Council) Apologies  Russell Stuart (Treasurer) Not Present Meeting opened at 20:03 AEDT by Joel and quorum was achieved. Minutes taken by Neill Cox 2. Log of correspondence Get ready for Write the Docs Australia 2024 - update on conference progress, Andrew will attend. Missing info for NZ GST - Russell following up in preparation for LA’s audit Oracle Linux & offerings | Increase Security and Reduce Cost - Offer from an Oracle Linux salesperson to [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Russell Stuart (Treasurer) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present Meeting opened at 19:34 AEST by Joel  and quorum was achieved. Minutes taken by Neill. 2. Log of correspondence Re: DrupalCon Singapore Bill Payments - Wise verification done and payments sent Get ready for Write the Docs Australia 2024 - Update on Progress from Felicity Brand Missing info for NZ GST - questions about KiWi PyConand NZ GST - Russell has responded admin team reimbursements  - Russell [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Jennifer Cox (Council) Andrew Pam (Council) Jonathan Woithe (Council) Apologies  Not Present Meeting opened at 20:06 AEDT by Joel and quorum was achieved. Minutes taken by Neill Cox 2. Log of correspondence Fwd: Request for ATO advice - 1-1474HXZI [SEC=OFFICIAL] - ATO response to an LA request - forwarded to council byRussell Fwd: Your Stripe transactions have exceeded a tax threshold in France - email from Russell to LA treasurers about implications of accepting overseas payments [LACTTE] Joomla Meetup Group [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  None Not Present Russell Stuart (Treasurer) Meeting opened at 19:35 AEST by Joel  and quorum was achieved. Minutes taken by Neill . 2. Log of correspondence Announcing conference speakers, talks and the full schedule - WriteTheDocs grant update Re: RSEAA24 Accessibility Fellowship grant invoice - Russell has paid the RSEAA24 sponsorship Written notes from tonight's Council Update - PurpleCon Update Re: Insufficient funds - Python NZ - Russell has responded Re: PyCon AU [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Andrew Pam (Council) Jonathan Woithe (Council) Apologies  Jennifer Cox (Council) Not Present Meeting opened at 19:44 AEDT by Joel Addison and quorum was achieved. Minutes taken by Neill Cox and Jonathan Woithe 2. Log of correspondence Joomla sub-committee - some confusion over meeting invite. Now resolved. ACTION: Council to look over the proposed agreement for us to sign off on. Bring any amendments for the next meeting. DrupalSouth Melbourne Budget Proposal - budget has been approved and the subcommittee notified [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Secretary) Russell Stuart (Treasurer) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  Sae Ra Germaine (Vice-President) Not Present None Meeting opened at 19:35 AEST by Joel  and quorum was achieved. Minutes taken by Neill and Jonathon. 2. Log of correspondence Re: Incoming Funds - discussion about dealing with funds in SGD - Russell has responded Reminder: Evidence is due soon for a dispute on Drupal Singapore 2024 - a dispute has been raised for a Drupal Asia invoice. Russell has responded Fwd: Re: Merri-bek Tech course [...]

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council) Apologies  Russell Stuart (Treasurer) Not Present Meeting opened at 19:38 AEDT by Joel  and quorum was achieved. Minutes taken by Neill 2. Log of correspondence Jonathan Woithe:  Merri-bek Tech course - grant application decision- Jonathan has informed Jade that the grant application was successful Wil Brown: Scanned Post - three items of mail received at the PO Box and scanned to the drive folder (ATO NFP review, Westpac Statement and a copyright demand on [...]