Caretaker Council Agenda Thursday 03 January 2019

1. Meeting overview and key information

Present

Kathy, Cherie, Cameron, Russell, James, Sae Ra

Apologies:

Hugh

Meeting opened at 1932 AEST by Kathy and quorum was achieved

2. Log of correspondence

Requests for cancellation of membership.

3. Items for discussion

• Rusty Wrench Nominations
  • All available at: https://docs.google.com/spreadsheets/d/1osQ-j5iV8GTfPGBijL06XH1Q1i9oLoS2Vo0KIOf0mk0/edit?usp=sharing
    • Linux Australia recommends REDACTED to be awarded the Rusty Wrench award. ACTION: Kathy to go back to the Rusty Wrench to receive the yea or nay. And to organise the gift.
    • ACTION: Cherie to organise some time for the closing ceremony

• Membership platform:
  • Outstanding pieces
    • Turn on Email notifications for candidates that have been nominated.
    • Andy Gelme
    • Recommendations with Josh
    • Cloudflare
    • 3 nominations for council
    • Passwords need to go into keepass
    • MOTION by Hugh that Kathy keeps her website access for a handover until the 2020 Council Elections
      • Seconded Sae Ra Germaine
      • Carried
    • Automatic updates are being turned on.
    • Awards page to be put on the website.
    • ACTION: Kathy to report the election bug to Agileware
    • ACTION: Blog post about the partnership/open/transparent agileware, voting module
    • ACTION: Sae Ra and Kathy to setup notificiations etc.

• LA Grants Submissions:
  • The TimVideos Hackfest
    • Where did this get to?
    • Reimbursements/receipts etc.
  • OpenHardware
    • Need an invoice from them to pay that in jan.

• Event Updates:

• LCA2018 update (James)

• • Setting up an archived version of the site. Currently in progress. Need to pass this on to Steve. ACTION: Sae Ra to check with steve how this should be posted.
  • Post Event report is also required.
  • Couple of budget items to reimburse on. Refunds for a couple of people and not sure what to do with this.

• LCA2019

• ACTION: James Ghosts Drinks?

• • • • Just in case…
        MOTION By Sae Ra Germaine that Linux Australia to approve the spending of $1500 on a Ghosts get-together at LCA2019
        Seconded By Cameron Tudball
      • Carried
    • There are some limits being reached if council can help out please do.
    • Martin Schwenke’s logo release form signed and we are now a partner with IBM.
    • From Sae Ra – Questions to Rusty Russell
      • ACTION: Cherie to follow-up about no questions during keynotes
      • ACTION: Cherie to follow-up on AGM dial in for Sae Ra

4. Items for noting

• 18 days left until the AGM!!!!!!!! ?

5. Other business

• AGM
  • Do we have everything ready?
  • Constitution Changes?
    • Turn on notifications first.
  • How are we going to have the membership vote on this?
• Annual Report
• Nominations
• Can someone please take Minutes for me at the AGM?
• ACTION: Kathy to reach out to Stewart Smith, Terry Dawson, Jon Oxer for the returning officer role.
• Does anyone mind if Sae Ra gives some access to Julien as I will be running a handover next week.

6. In camera

One item was discussed in camera

2021  AEST close