1. Meeting overview and key information
Present
- Joel Addison (President)
- Wil Brown (Vice-President)
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Sae Ra Germaine (Council)
- Jonathan Woithe (Council)
Apologies
Not Present
- Marcus Herstik (Council)
Meeting opened at 20:05 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Steve Walsh: admin team reimbursements
- Russell Stuart: Draft Proposals (Kiwi PyCon XIII)
- Russell Stuart: Supporting documents for Kiwi Pycon 2024
- Meetup: Meetup Invoice AU2023-16828
- Michael Richardson: DrupalSouth Community Day Budget
- Russell Stuart: Linux Australia’s 2022/2023 audit
- Russell Stuart: Tax invoice attached (for audit)
3. Items for discussion
- Motion: The treasurer and president sign the following statement from the auditor:
- Principal activities
Linux Australia is the peak body for Linux User Groups (LUGs) around Australia, and as such represents approximately 5000 Australian linux users and developers.
There have been no significant changes in the state of affairs of the association during the year.
- Principal activities
Operating Result
The profit of the association for the financial year after providing for income tax amounted to $123,426.
Significant changes in state of affairs
There have been no significant changes in the state of affairs of the association during the year.
Events after the reporting date
No matters or circumstances have arisen since the end of the financial year which significantly affected or may significantly affect the operations of the association, the results of those operations or the state of affairs of the association in future
financial years.
Signed in accordance with a resolution of the members of the committee: (president & treasurer).
- MOVED BY: Russell Stuart
- SECONDED: Sae Ra
- Outcome: Passed unanimously
- MOTION: The treasurer signs the engagement letter from our auditor
- Their cover letter said: It is a best practice in our industry that all work is undertaken is covered by an up-to-date and relevant engagement letter – we always endeavour to operate at the highest standard of doing business. This letter ensures we both have a common understanding of what is required to be delivered, for what charge and also lists our general terms of doing business and also anything specific to the services you have requested. But perhaps the main reason is they want us to acknowledge the price rise from $5500 to $6050. The previous price rise was in 2016.
- MOTION: The treasurer signs the auditors engagement letter.
- MOVED BY: Russell Stuart
- SECONDED: Joel
- Outcome: Passed unanimously
- Grant applications to be discussed
- RISC-V, smart-watch and tablet computing development, from Russell Coker and Yifei Zhan. Funding applied for: $1600
MOTION: Council approves the grant application from Russell and Yifei to purchase hardware as described in the grant application.
MOVED: Joel
SECONDED: Wil
OUTCOME: Motion failed.
Russell and Yifei are encouraged to provide a more detailed proposal for the consideration of next year’s council.
- RISC-V hardware for FOSS database development, from David Williams. Funding applied for: $2117.40
MOTION: Council approves the grant application from David Williams to purchase hardware as described in the grant application.
MOVED: Joel
SECONDED: Neill
OUTCOME: Failed with one abstention.
David has provided a detailed proposal. Only one response from the membership has been received and it advocated for the $2,117.40 option.
Mitigating against this proposal is that there already seems to be work in this area – see https://riscv.org/blog/2023/08/risc-v-public-beta-platform-release-%C2%B7-database-adaptation-evaluation-on-risc-v-server/
David is encouraged to provide a clearer explanation of which databases and what target distribution is intended.
- Hack the Triangle workshops, from Lyndsey Jackson. Funding applied for: $2000
MOTION: Council approves the grant application from Lyndsey Jackson to run the workshops as per the grant application, subject to there being clear application and promotion of open source values and resources.
MOVED: Joel
SECONDED: Wil
OUTCOME: Motion passed
4. Items for noting
5. Other business
- Call for Nominations
Opening the election will happen on 26 December. Slightly delayed due to technical issues. The announcement email can be sent now to give the members as much notice as possible.
- AGM
Will be announced in the election email
- EO2024
- Code of Conduct – Sae Ra will convene the code of conduct team to review and respond to any items raised.
- The organising team is now operating better, and items are progressing positively.
