Council Meeting 07th July 2021 – Minutes

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) -    Neill Cox (Council) Apologies Meeting opened at 19:31 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence  From: Russell Coker, Subject: Subcommittee list Russel sends through some updated LUV information, Sae Ra takes it as an ACTION ITEM to upgrade LUV’s subcommittee details on the website. 3. Items for discussion Charity/Raffle:  If we ran an lca charity raffle, do we need to follow online [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) Apologies -    Neil Cox (Council) Meeting opened at 19:32 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Bounce from mail server, incorrect email given in web form. ACTION ITEM: Sae Ra to send a mail 3. Items for discussion Website: Sae Ra and Steve are meeting tomorrow to move things along. Freenode fallout. Look at some options, matrix, libre chat. LA needs to look [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Sae Ra Germaine (President) Apologies -    Neil Cox (Council) Meeting opened at 19:31 AEDT by Sae Ra  and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence Person asking about corporate membership. 3. Items for discussion 19:35 Drupal contact: AcceptedHaving an event next week, executive round table. Pretty good keynote speaker lined up, digital head of vic.gov.au. Last push this week for attendees and sponsorship. Already covered costs with sponsorships. Communicating with Russel re [...]

1. Meeting overview and key information Present Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Coker (Council) Russell Stuart (Treasurer) Apologies -    Sae Ra Germaine (President) Neil Cox (Council) Meeting opened at 19:34 AEDT by Joel Addison and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence From Sae Ra Not Strategy, Strategy Session, 22nd of May. The Agenda is as follows: Please take this in to consideration and please come prepared. What would you like to achieve on Council this year? How do you think we can achieve it? How can we improve [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Russell Stuart (Treasurer) Apologies Neil Cox (Council) Russell Coker (Council) Meeting opened at 19:33 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence 3. Items for discussion Owen: Executive round table discussion about drupal. This is what they’ve hired their event organiser for. About to send out sponsor packs. Have a speaker, still wrangling details. Should be held in mid to late may, 19th is the target date. Assuming all goes [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Coker (Council) -Russell Stuart (Treasurer) (did arrive late) Apologies Meeting opened at 19:35 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy. 2. Log of correspondence  3. Items for discussion Sae Ra to do the training for new users with clinton, hopefully straight after the meeting. Sae Ra has started doing some of the insurance details, to Clinton. Less events, less volunteers should mean lower premium. 4. Items for noting Sae [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Stuart (Treasurer) Russell Coker (Council) Apologies Meeting opened at 19:31 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy 2. Log of correspondence From: Steven Gomesis Subject: Introduction to your Zoom Account Executive From: Russell Coker Subject: Big Blue Button Sae Ra asks for more details. Is essentially asking for Linux Australia to fund the video conferencing fees if their financial backer can’t continue. Sae Ra details that it is either [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Joel Addison (Vice President) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Coker (Council) Russell Stuart (Treasurer) Apologies - Meeting opened at 19:30 AEDT by Sae Ra and quorum was achieved. Minutes taken by the secretary 2. Log of correspondence JW: Ben Minerds (from Free Software Melbourne) has been in touch apologising for not picking up the grant they were awarded in September 2020. It turns out that Ben was snowed under in the latter part of 2020 and didn’t have the capacity to act on the [...]

1. Meeting overview and key information Written record of Westpac account changes. Voting was on mailing list by email with time stamp.. 2.  Motion presented MOTION by Russell Stuart that the following changes are made in respect to access to Linux Australia's Westpac Banking accounts: Remove Joshua Hesketh as signatory to all accounts. Remove Julien Goodwin as signatory to all accounts. Add Clinton Roy as signatory to all accounts. Add Joel Addison  as signatory to all accounts. John Ferlito to be removed as signatory from account XXXX Debit Card's ending in XXXX and XXXX in the name of Joshua Hesketh [...]

1. Meeting overview and key information Present Sae Ra Germaine (President) Clinton Roy (Secretary) Jonathan Woite (Council) Neil Cox (Council) Russell Coker (Council) Russell Stuart (Treasurer) Joel Addison (Vice President) Apologies None Meeting opened at 19:35 AEDT by Sae Ra and quorum was achieved. Minutes taken by Clinton Roy. 2. Log of correspondence From: Christopher Neugebauer, Subject: Notification of plans/Request for approval of PyCon AU 2021 Team Due to a miscommunication in the council, we had not responded to the initial plan. Council responded asking for a budget, and that was promptly received and shared to council.   Discussion about [...]