1. Meeting overview and key information
Present
- Joel Addison (President)
- Jennifer Cox (Vice-President)
- Russell Stuart (Treasurer)
- Neill Cox (Secretary)
- Elena Williams (Council)
- Jonathan Woithe (Council)
Apologies
Not Present
- Lilly Hoi Sze Ho (Council)
Meeting opened at 20:04 AEDT by Joel and quorum was achieved.
Minutes taken by Neill.
2. Log of correspondence
- Membership subscription page/invoice and a couple of questions – Testing of the new Joomla membership form. Joel and Russell have responded
- LA meeting update. – report form Miles on the EO2026 conference. Internal EO2026 email
- Adding David Sparks to ANZ in NZ bank accounts – Discussion about adding people to LA’s ANZ New Zealand bank accounts. Includes and on list motion.
- Status of subcommittee reports for LA Annual Report – from Jonathan Woithe – updates on subcommittee reports received
- You’ve Made A Sale – 76337027 (AU$4.33) – from RedBubble
- Re: Receiving funds – question from Arjen about receiving funds for conferences. Russell has responded.
- Error when updating mailing list general info pages – request for assistance from Jack Skinner. Joel has forwarded the request to the admin team.
- admin team reimbursements – 2025 admin team expense claim. Russell has responded and the claim has been paid.
- Annual report – Media and Comms report – Kathy Reid has sent in the Media and Comms report for the Annual Report
- Linux Australia website – does your event or area need any content updates made? If so, please let me know what they are – Kathy Reid has asked the event subcommittees for any needed updates
- A better way to make event linux.org.au website updates – can we make a process change? – Kathy Reid has suggested a process change for website updates. Jonathan has responded.
- PyCon AU announce + committee mailing lists not sending. – Jack enquires about the mailing lists. Joel and Steve have responded.
- Request for Payment Approval: PyCon AU – Lemonnade – Russell has responded and the payment has been approved
- Celebrating Generosity and Growth in the OSI Community – newsletter from OSI
- Annual Linux Australia subcommittee report – Jonathan has sent a request to the PyConAU Steering Committee for their 2025 report.
- Fwd: [Pyconau-ctte] Annual Linux Australia subcommittee report – Question from Jack Skinner as to whether council would like a PyConAU26 report for the Annual report. Jonathan has responded.
- Fwd: Clearance Employer Notification – EO have received a Working With Children check for someone who is probably a member of Linux Victoria – they are definitely not an EO2026 volunteer. Sae Ra asks for help in clarifying the situation
- General note: We continue to receive a lot of spam offering to provide us with a list of attendees to conferences we run. Currently it’s for EO2026 which hasn’t even run yet. I continue to delete these messages.
3. Items for discussion
- Working with children check
Everything Open was notified that a volunteer has been approved for a working with children check. The council will check whether they deliberately used Linux Australia as they are not volunteering with Everything Open or directly with Linux Australia.
- Access to Policies and Linux Aus mailing lists to handle moderation requests for secretary – Joel will share the password after this meeting.
4. Items for noting
- Election is ready to go. Joel will contact Julien about being the scrutineer/returning officer.
- Membership backlog is pretty much cleared. Several people responded to the pre-election reminder, but many have not. I intend to cancel those who have not responded.
- Russell has moved a motion on the council mailing list to add David Sparks and Christopher Burgess to the anz.co.nz mandate.
MOTION: Linux Australia adds Dave Sparks and Christopher Burgess to its anz.co.nz mandate as payment authorisers.
I seek a seconder and votes on the motion.
I vote in favour of the motion.
Seconded by Jonathan Woithe
Results: Motion passed
5. Other business
- Annual Report
The content is ready, Jenny will look at starting the final layout this weekend. We will aim to have the report finalised by 7 Jan 2026.
6. In camera
- One item was discussed in camera.
7. Action items
secretary@linux.org.au– Contact the volunteer re their working with children check.
secretary@linux.org.au– Send notification of upcoming election.
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:44 AEDT
Next meeting is scheduled for 2026-01-14 and is not a subcommittee meeting, but will be the final meeting for the current council.
