1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Andrew Pam (Council)
- Jennifer Cox (Council)
- Jonathan Woithe (Council)
Apologies
Not Present
Meeting opened at 19:36 AEST (UT+1000) by Joel and quorum was achieved.
Minutes taken by Neill.
2. Log of correspondence
- WISE topup to pay Germans – would you authorise please [Kiwi PyCon – Russell has responded]
- Linux Australia Registered Charity Australian Business Number? [Drupa South/Asia query. Russell and Joel have responded]
- Question about “address of recipient” wrt to 029 [Donation from PSF for Kiwi PyCon – Russell has responded]
- 90 Day Renewal Reminder 2024-08-07 [for taslug.org.au – admin team will deal with this]
- Phoenix Sponsor, banners at conference [Kiwi PyCon acknowledgement of Linux Aus – looks good]
- LINUX AUSTRALIA INC. is now registered at Australia! [With connecting Up]
- Please sign the attached anz.co.nz mandate [Still sorting out NZ ANZ bank access]
- Payment to Acquamarina Hotel – DrupalCon Asia [Venue payment for Drupal Asia – Russell has responded, still in progress. Follow up may be required]
- SG Bank Account Details [DrupalCon Asia – Russell has responded]
- [Purplecon] Invoice payment request – Art design [Russell has responded]
- Fwd: PyCon AU 2024 Financial Induction [Russell has responded]
- FW: FW: Add Authoriser to ANZ Direct Online – 417289 Linux Australia (Incorporated) – ATTN Cameron – new mandate [ ANZ NZ bank access – Russell is dealing with this]
- Missing wire payment – any suggestions ? [PSF payment to Kiwi PyCon – Russell has responded, appears to be a problem for the bank to sort out. May need the PSF to get involved]
- Fwd: 12:47,Debit initiated from your bank account [DrupalCon Asia – Russell has responded]
- Invitation: Linux Australia – EO2025 Subcommittee @ Wed, May 22 2024 19:55 AEST [Discussion about EO2025 venues etc. Joel has responded]
- Re: SG Bank Account Details [Discussions about bank accounts for Drupal Asia. Russell has responded]
- Unlicensed Use of Reuters News & Media Inc Imagery – Reference Number: 7536-1819-1990 [Another baseless legal demand]
- Upcoming Domain Renewal Notice – Please Do Not Reply [for slug.org.au]
- Open Source Congress: registration open
3. Items for discussion
- Everything Open 2025
Announcement has been sent to the mailing list. Websites are being updated.
Mike O’Connor attended our meeting to discuss progress with EO2025
Venue deposits have been paid. A quote for the penguin dinner has been received.
Some discussion with the local Maker Faire group who may be interested in an activity before or after the main conference.
There may be some scope for having a fair of some sort in the coffee room. Or a poster session / O-week style area, or a space for sponsors. At any rate a space is available and discussions about how to best use it should happen.
Mike will send another recruitment email from his personal address. There have been two people who have expressed interest in helping so far.
Sae Ra has finalised the EO2025 sponsorship prospectus. Two organisations have already expressed an interest in sponsoring the conference.
- Connecting Up
Connecting Up helps non profit organisations access resources.
They have asked for some more details.
It looks like we may not qualify as we are not income tax exempt, and may not qualify as a non profit organisation.
This came up in response to Drupal South and Drupal Asia trying to get access to an slack enterprise licence.
Joel would like other council members to read through the ATO documentation to see if we think we may qualify.
4. Items for noting
- Grants Program
The email about the proposed changes to the grants program has been sent to the mailing list.
- EO2024 financial result
The final result is a profit of $17,000. A remarkable result for a conference run in challenging circumstances.
5. Other business
6. In camera
- No items were discussed in camera
7. Action items
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:23 AEST (UT+1000)
Next meeting is scheduled for 2024-06-19
