1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Neill Cox (Secretary)
- Andrew Pam (Council)
- Russell Stuart (Treasurer)
- Jennifer Cox (Council)
- Jonathan Woithe (Council)
Apologies
Not Present
Meeting opened at 19:31 AEST by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- A resolution to our Google problem – is this OK with you ? [Discussion about invoicing for Pycon NZ] – Russell has responded
- Lodge Linux Australia Activity Statement January..March 2023 [Activity statement has been lodged and paid]
- FW: FW: Add Authoriser to ANZ Direct Online – 417289 Linux Australia (Incorporated) – ATTN Cameron [We’re still sorting out Linux Australia NZ bank account
- Tax Invoice 79793 & Credit Note 333337344 – Everything Open 2024 held on the 15th to 19th April 2024 [Sorting out the final payment to the Gladstone Entertainment Centre]
- Did a socials post for upcoming LA events [Kathy reid has posted about upcoming events on LA’s social media accounts]
- Re: [LACTTE] Payment ref / Payer name [Discussion about paying invoices for Pycon NZ]
- Details for WordCamp Sydney 2024 [Russell has setup Xero and Westpac access for the Wordcamp subcommittee]
- DrupalAsia SC Update [details below]
- Phoenix Sponsor, banners at conference [Pycon NZ have listed LA as a “Phoenix” sponsor in recognition of our assistance]
- Public Liability Insurance for Django Girls events [Django Girls Adelaide would like to sign up as a subcommittee]
- OSAID reaches v0.0.8, receives Sloan Fdn. grant [OSI are working on an Open Source AI Definition and would like feedback]
- PyCon AU 2024 Financial Induction [PyCon AU have provided details of the Xero access they need]
- Re: [LACTTE] Inquiry: running an information security conference (Purplecon)
3. Items for discussion
- Drupal sub committee update
Drupal South
Have a two person subcommittee starting planning for Melbourne (Julie and Carl). Looking at venues 38(!) possibilities being investigated. Trick is finding somewhere affordable that can accommodate the expected numbers. Short list is three locations. A site visit at the preferred location (ACMI) has happened and a contract has been received. The subcommittee will meet tomorrow. There are local agencies keen to help once a venue has been selected. The conference is planned for the end of March 2025.
A sponsorship meeting is planned both with current sponsors and also with sponsors who did not participate this year. Sponsorship costs will be increasing. They haven’t changed since 2017.
The full subcommittee should be running by June. Dave hopes to be less involved in running the conference.
Elections for the committee (as opposed to the conference subcommittee) are planned for announcement in July, with results announced in October. The committee is considering opening the charter to allow participation from people in Oceania outside of Australia and New Zealand.
DrupalCon Portland
Held in May, well received. Previous Next were recognised as a leading agency and will be part of the Drupal Starshot programme. Good result for our region.
Developer Survey
83% of respondents have been working with Drupal for 10 or more years. The community is keen to bring younger people on board.
Drupal Asia
Report for Michael who could not attend tonight:
Hello,
I wanted to provide an update from the DrupalAsia Steering Committee in writing this month, as unfortunately I’ve been very unwell this past week and won’t be able to dial in to the meeting tonight.
We announced DrupalCon Singapore at DrupalCon Portland two weeks ago. There was a miscommunication where we were advised Dries (the Drupal founder and a major keynote speaker) could make our original dates, but in fact he could not. So, we’ve shifted the dates now to Dec 9-11.
I shopped around sponsorships in Portland and last week in Japan and the response has been very positive. I originally expected most of our sponsorship dollars would need to come from US and EU sponsors looking to get into the Asian market, but there is actually some very good interest from Singapore, India, and Japan.
Our priorities for the coming month will be sponsorship sales (slightly delayed while I’ve been sick) and reviewing the speaker submissions.
Aside from the last-minute date change, it is all pretty smooth sailing.
I apologise I can’t make the meeting today. Next month I’ll bring another steering committee member with me so there’s some redundancy in place for future meetings.
Regards,
Michael Richardson
- KiwiPyCon
No update this month
- Admin team update
No update this month.
- Joomla sub committee update
No update this month
- PyCon AU sub committee update
Another deposit is due, Joel will contact them about paying it.
The PyCon Au have done the financial induction and supplied a budget and a list of the organisers.
- Flounder sub committee update
Planning to do some more phone related work, as well as SE Linux and RISC V
- LUV sub committee update
Still going, still trying to get young people to turn up. Still trying to organise elections.
- WordPress sub committee
Several sponsors have come forward (3 platinum and 1 diamond) plus the WordCamp global sponsors which brings the total amount to $44,000 (a bit more than half the goal). There are two other sponsors in talks and another company interested in helping with assistance for financial hardship.
The call for speakers has gone out and 18 people have responded so far. There is about a month left before the call for speakers closes. There have been a few international speakers, but Wordcamp prefers local speakers.
Stripe access has been set up.
Two tiers for tickets, normal tickets plus mini sponsors for people who want to contribute a bit extra.
The committee is working well. Currently coordinating on Trello.
AV quotes have been received, but a selection has not yet been made. The WordCamp Brisbane equipment is too old to be useful. Linux Australia may be able to offer AV equipment, once we document how it works.
There are several people interested in running a WordCamp in 2025, which is a promising sign.
- Everything Open 2025
Contract is now signed. Deposit will be paid shortly. Russell will provide a bank account and area.
The domain name is registered and the website will be up soon.
Radio silence from Mike at the moment.
- Everything Open 2024
Videos are not ready yet, but will be worked on soon.
- purplecon
Anton and Jeremy attended their first subcommittee meeting.
purplecon was run in 2018 and 2019 in Wellington, this is the first year running it in Sydney. The committee has members in both New Zealand and Australia.
Russell has run the financial induction.
The venue has been confirmed – the State Library of NSW.
Aiming for about 348 attendees.
The website is at https://purplecon.org.
The next step is organising lanyards. Looking for an Australian vendor rather than trying to import from New Zealand.
Working on graphic design, logos etc.
Investigating AV options. purplecon has previously used Next Day Video.
The conference has been announced now so the committee will now seek sponsors.
May use redbubble for t-shirts.
Linux Australia can help with promotion on social media and our mailing lists.
- Sorting out NZ banking
Still waiting on ANZ. Jenny and Neill have a JP lined up and will get identity documents certified this week.
4. Items for noting
- Joel will send out a notification about the grants programme.
- Neill and Jenny are still storing various items from past LCAs. We will do a stocktake and then the council can decide what it wants to do with it.
5. Other business
6. In camera
- No items were discussed in camera
7. Action items
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:44
Next meeting is scheduled for 2024-06-05 – 7:30pm AEST / 7:00pm ACST
