1. Meeting overview and key information
Present
- Joel Addison (President)
- Wil Brown (Vice-President)
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Sae Ra Germaine (Council)
- Jonathan Woithe (Council)
- Marcus Herstik (Council)
Apologies
Not Present
Meeting opened at 20:07 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Application to form a Kiwi PyCon 2024 subcommittee
- RISC-V hardware for software development – grant application decision
- Annual Report now out on socials
- Linux Australia Sponsorship of NZ Python User Group
- Linux Australia – Subcommittee Update (Drupal)
- Lodge Linux Australia Activity Statement October..December 2023
- Email issues
Forwarded to admin team for investigation
- WRT Richard Shea/NZPUG LA Membership application
Application was received after the election opened. Put on hold until after voting closed.
- Sponsorship agreement template, Code of Conduct, anything else?
- Fwd: Charity audit
- Details following induction (KiwiPyCon)
- Many AGM registrations
- Several redbubble sales
3. Items for discussion
- Joomla Event – Reconnect with Joomla 2024
- Friday 15th to Sunday 17th March
Relatively small event, not many attendees (20 – 60), low budget. Good to see them active again.
The catering costs in the budget seem very optimistic (perhaps because someone is sponsoring in kind?), we will ask for clarification.
- AGM
- Scheduled for this Saturday (20 Jan 2024). We had to make a correction to the time in Zoom because Zoom reported the wrong time.
4. Items for noting
- Council election is now complete. The OCM position declaration will be finalised by the returning officer.
5. Other business
- NZPUG Audit
The cost of providing an audit of NZPUG is estimated at being at least $3,000 and possibly more than $10,000. These costs seem very high in proportion to the benefit that the audit would provide.
Neither organisation has any realistic prospect of recovering funds as a result of the audit. In particular there is no benefit to LA. NZPUG might be able to recover some money.
MOTION: That we approve a grant of a maximum $3,000 to NZPUG to get an audit done.
MOVED: Russell Stuart
SECONDED: Wil Brown
RESULT: Motion Failed
- Guarantor for KiwiPycon
The venue for KiwiPyCon is asking for a guarantor for the event. Hopefully the subcommittee will find a way around this. Russell will ask them to explore other options (references, insurance)
- Everything Open Gladstone
Second keynote announced. Ticket sales are slow, but given they only opened the week before Christmas this is not surprising.
