Caretaker Council Agenda Thursday 20 December 2018

1. Meeting overview and key information

Present

Russell, Kathy, James, Sae Ra, Hugh

Apologies:

Cherie

Meeting opened at 1932 AEST by Kathy and quorum was achieved

2. Log of correspondence

Motions moved on list

• MOTION BY RUSSELL STUART that Linux Australia move $100K to the Term Deposit.
  SECONDED: KATHERINE REID

MOTION Carried

• MOTION BY RUSSELL STUART that Linux Australia create a new bank account for the new treasurer’s debit card.  The new account will be “one to sign” so it is compatible with the debit card.
  SECONDED: SAE RA GERMAINE

MOTION Carried

4. Items for discussion

• Rusty Wrench Nominations
  • All available at: https://docs.google.com/spreadsheets/d/1osQ-j5iV8GTfPGBijL06XH1Q1i9oLoS2Vo0KIOf0mk0/edit?usp=sharing
    • [removed from public minutes until Rusty Wrench recipient is made public]

• Membership platform:
  • WE’RE LIVE!
    • Thank you Kathy for all your hard work
  • Outstanding pieces
    • Turn on Email notifications for candidates that have been nominated.
    • Andy Gelme
    • Recommendations with Josh
    • Cloudflare
    • 3 nominations for council
    • Passwords need to go into keepass
    • MOTION by Hugh that Kathy keeps her website access for a handover until the 2020 Council Elections
      • Seconded Sae Ra Germaine
      • Carried
    • Automatic updates are being turned on.

• LA Grants Submissions:
  • The TimVideos Hackfest
    • Where did this get to?
  • OpenHardware Miniconf:
    • MOTION BY Hugh would like to recognise the efforts of the OpenHardware Miniconf and that Linux Australia Accepts the Diversity Sponsorship request by Andy Gelme submitted by Hugh Blemings
      • Seconded: Cameron Tudball
      • Carried

• Event Updates:

• LCA2018 update (James)

• • Setting up an archived version of the site. Currently in progress. Need to pass this on to Steve. ACTION: Sae Ra to check with steve how this should be posted.
  • Post Event report is also required.
  • Couple of budget items to reimburse on. Refunds for a couple of people and not sure what to do with this.

• LCA2019

• Ghosts Drinks?

• • • • Just in case…
        MOTION By Sae Ra Germaine that Linux Australia to approve the spending of $1500 on a Ghosts get-together at LCA2019
        Seconded By Cameron Tudball
      • Carried
    • There are some limits being reached if council can help out please do.
    • Martin Schwenke’s logo release form signed and we are now a partner with IBM.

5. Items for noting

• 1 meeting left!!!!!!!! ?

6. Other business

• AGM
  • Do we have everything ready?
  • Constitution Changes?
    • Sae Ra to get this ready and to be approved
  • How are we going to have the membership vote on this?
• Annual Report
• Nominations
• Can someone please take Minutes for me at the AGM?
• ACTION: Kathy to reach out to Stewart Smith, Terry Dawson, Jon Oxer for the returning officer role.

7. In camera

One item was discussed in camera and currently remains confidential

2015 AEST close