1. Meeting overview and key information
Present
- Joel Addison (President)
- Clinton Roy (Secretary)
- Russell Stuart (Treasurer)
- Jonathan Woithe (Council)
- Neil Cox (Council)
- Lilac Kapul (Council)
Apologies
- Wil Brown (Vice-President)
Meeting opened at 19:35 AEDT by Joel and quorum was achieved.
Minutes taken by Clinton Roy
2. Log of correspondence
- Contact Form – Jocelyn Bukal from Snyk. Interested to know if there are any digital programs that they could work with us on. ACTION ITEM: Clinton to respond that the company are free to help sponsor upcoming events.
- NetThing Forum on Internet Governance 2022 – Thursday 27 and Friday 28 October 2022
- LA has previously sponsored this event – Diversity and Inclusion for 2021, at $3000
- Would like to know if we want to sponsor again in 2022
- Draft Prospectus
ACTION ITEM: Contact them back, attempt to work out something along the lines of a diversity and inclusion sponsorship, as in previous years. Something to do with video recording, captioning etc.
3. Items for discussion
- Some concerns about contingency plans. David, current preference is for the smaller venue. The venue would like to lock in a contract this week, around $18k.
Joel notes that LA was not given a link to the live budget. Available here: DrupalSouth operating budget 20Joel asks David to mail treasurer, cc in council, and we’ll organise transfer of funds.
Joel asks David to add in a few worst case scenarios, lower ticket sales, things that the conference could cut out. Wil has agreed to be liaison.
Clinton asks the treasurer to comment, to make sure he’s happy. Russell says it looks sound enough. Wants the format of the spreadsheet to be more standard, to show actuals against estimates, to show more contingency numbers.
Joel asks David to mail treasurer, cc in council, and we’ll organise transfer of funds.
Joel asks David to add in a few worst case scenarios, lower ticket sales, things that the conference could cut out. Wil has agreed to be liaison.
Clinton asks the treasurer to comment, to make sure he’s happy. Russell says it looks sound enough. Wants the format of the spreadsheet to be more standard, to show actuals against estimates, to show more contingency numbers.
4. Items for noting
- Admin fixed an ssl cert issue to do with mail.
- Neill has done a few transactions, we’re close to BAS being ready.
5. Other business
Nil
