Council Meeting January 31, 2024 – Minutes

1. Meeting overview and key information Present Joel Addison (President) Sae Ra Germaine (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Andrew Pam (Council) Jennifer Cox (Council) Jonathan Woithe (Council)   Apologies    Not Present   Meeting opened at 20:05 AEDT by Joel  and quorum was achieved. Minutes taken by Neill and Jonathan   2. Log of correspondence Lodge Linux Australia Activity Statement October..December 2023 Scrutineers report Fwd: Charity audit (NZPUG) Xero reconciliations Linux Australia - Subcommittee Update [actually Reconnect with Joomla Budget] Council members should have received an email with more details, but basically the previous council had some questions [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies    Not Present Marcus Herstik (Council)   Meeting opened at 20:02 AEDT by Joel  and quorum was achieved. Minutes taken by Neill   2. Log of correspondence RISC-V hardware for software development - grant application decision Payment Approval Request - DrupalSouth Community Day A couple of website and social updates in preparation for AGM / elections Open Source AI Definition: Version 0.0.3 released, planning a global outreach Hack the Triangle Workshops - [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies    Not Present Marcus Herstik (Council)   Meeting opened at 20:05 AEDT by Joel  and quorum was achieved. Minutes taken by Neill   2. Log of correspondence Steve Walsh: admin team reimbursements Russell Stuart: Draft Proposals (Kiwi PyCon XIII) Russell Stuart: Supporting documents for Kiwi Pycon 2024 Meetup: Meetup Invoice AU2023-16828 Michael Richardson: DrupalSouth Community Day Budget Russell Stuart: Linux Australia's 2022/2023 audit Russell Stuart: Tax invoice attached (for audit) 3. Items [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Sae Ra Germaine  (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neill Cox (Secretary)   Apologies None received   Not present Marcus Herstik (Council)   Meeting opened at 20:07 AEST by Joel and quorum was achieved. Minutes taken by Neill.   2. Log of correspondence 2023-11-23 Xero reconciliations 2023-11-27 Action needed for your Wise Business account - Russell has responded Note: This also required supplying birth dates for various council members. 2023-11-24 Linux Australia's 2022/2023 audit 2023-11-24 Activity Statement from ATO Portal for the auditor - From Russell. [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Sae Ra Germaine  (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neill Cox (Secretary) Marcus Herstik (Council)   Apologies None received   Not present   Meeting opened at 20:32 AEST by Joel and quorum was achieved. Minutes taken by Neill.   2. Log of correspondence To Russell Coker: Report for Linux Australia grant: Pinephone development No response yet.   To Elena Williams: Report for Linux Australia grant: Girls Canberra #1 Elena has responded and will send in a report.   ASIC: Successful renewal: OPEN SOURCE AUSTRALIA Michael Richardson [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Sae Ra Germaine  (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neill Cox (Secretary)   Apologies None received   Not present Marcus Herstik (Council)   Meeting opened at 20:03 AEST by Joel and quorum was achieved. Minutes taken by Jonathan and Neil.   2. Log of correspondence 26 Oct 2023 Christopher Neugebauer re Intent to establish Independent Subcommittee for PyCon AU - Joel has responded 28 Oct 2023 Russell Curry re Canberra Linux kernel conference - Joel has responded 31 Oct 2023 Andrew Ruthven re NZ GST - [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Sae Ra Germaine  (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council) Neill Cox (Secretary)   Apologies None received   Not present Marcus Herstik (Council)   Meeting opened at 19:48 AEST by Joel and quorum was achieved. Minutes taken by Jonathan and Neil.   2. Log of correspondence 20 Sep - Enquiry from Matthew Sherborne querying whether there will be a LA conference in 2024 - Jonathan responded 21 Sep 22 Sep - Fwd: [FOSS4G SoTM Oceania] Sponsorship update - Forwarded by Jonathan 22 Sep - Fwd: Your account [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Apologies   Meeting opened at 19:33 AEST by xx and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence PyCon AU server exports - Steve Walsh has responded DrupalSouth Sydney 2024 draft budget and venue contract - invoices have been paid Credit Reference Check Request for Linux Australia Inc T/As Linux Australia for a Debtor Account with Gladstone Regional Council - Russell has responded  Two more [...]

1. Meeting overview and key information Present Joel Addison (President) Neill Cox (Secretary) Marcus Herstik (Council) Russell Stuart (Treasurer) Sae Ra Germaine  (Council) Jonathan Woithe (Council)   Apologies  Wil Brown (Vice-President)   Not Present   Meeting opened at 19:38 AEDT by Joel  and quorum was achieved. Minutes taken by Neill   2. Log of correspondence Katie McLaughlin - Intent to establish Independent Subcommittee for PyCon AU - to be discussed Katie McLaughlin - PyCon AU server exports - Sae Ra has responded Michael Richardson - Domestic Payment Request (Drupal South) - Paid by Russell Michael Richardson - Batch payment for [...]

1. Meeting overview and key information Present Joel Addison (President) Wil Brown (Vice-President) Neill Cox (Secretary) Sae Ra Germaine  (Council) Marcus Herstik (Council) Russell Stuart (Treasurer) Jonathan Woithe (Council)   Apologies   Meeting opened at 19:35 AEST by Joel and quorum was achieved. Minutes taken by Neill Cox   2. Log of correspondence DrupalSouth Sydney 2024 draft budget and venue contract - Russell has responded Russell Coker re Grant E-textiles 2022 grant follow up report Russell Keith McGee re PyCon AU pre-event invoice - Russell (Stuart) has responded and the invoice is paid Kathy Reid re DjangoGirls event social media [...]