1. Meeting overview and key information
Present
- Joel Addison (President)
- Jennifer Cox (Vice-President)
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Elena Williams (Council)
- Jonathan Woithe (Council)
- Harrison Oates (Council)
Apologies
Not Present
Meeting opened at 19:34 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Request for formal event sponsorship for RSAA26 – further discussion. Jonathan has responded
- Grant decision – Canberra Python User Group – Jonathan has notified CPUG of the approval of their grant application
- Merri-bek Tech looking for LA committee member to agree to be referee for grant – Joel has responded, volunteering himself as president to be the referee.
- PLUG: Evidence of Insurance – Enquiry from PLUG about insurance coverage via LA.
- Fwd: Re: Schedule of LA council meetings with subcommittees – Neill has responded to Arjen outlining meeting schedule and letting him know that as there is no EO subcommittee yet he does not need to attend any meetings.
- Re: Fwd: Re: [## 406285 ##] Sponsorship Invoice INV-1915 from PyCon AU – Enquiry from Jack Skinner about changing the from address on Xero invoices. Russell has responded.
- Bouncing emails – from Arjen letting the council know that he has changed his email filter so future emails should not bounce.
- Upcoming Domain Renewal Notice – Please Do Not Reply – notification of the upcoming renewal for slug.org.au
- [LACTTE] Enquiry from azure p via the Linux Australia Website Contact Form – notification of a problem with old lca DNS entries.
- Amazon Web Services Billing Statement Available [Account: 103334912252]
- Fwd: [LACTTE] Enquiry from azure p via the Linux Australia Website Contact Form – Joel forwarding above notification to Steve who has resolved the DNS issue
- You’ve Made A Sale – 77977223 (AU$1.81) – from RedBubble
- You’ve Made A Sale – 77996843 (AU$8.66) – from RedBubble
- NZ GST payment – from Andrew Ruthven – Russell has responded
- Lodge Linux Australia Activity Statement January..March 2025 – From Russell asking our accountant to lodge the BAS
- Mandate Amendment -Linux Australia ATTN Louisa Billings – Russell hijacks an old email thread to ask if we have received advice on NZ GST from LA’s NZ accountants
- Activity statements are available online [SEC=OFFICIAL:Sensitive] – notification from the ATO that the BAS due on 26 May is now available online
3. Items for discussion
- RSAA26 sponsorship request
Two responses from membership, both in favour of LA sponsoring. Responses were sent to the Linux-Aus mailing list – details are available in the list archive.
We have had no responses suggesting that we should not sponsor the conference.
The suggestion from the conference organisers is that we sponsor their diversity program which seems a good fit and a concrete result we can point to. The amount this year is a bit higher.
MOTION: That Linux Australia becomes an Accessibility Partner for the RSAA26 conference, at a value of $1800.
Moved by: Jonathan
Seconded by: Neill
Result: Passed unanimously
Jonathan will follow up with the conference organisers.
- We need an updated list of our sub committees and their contacts so that we can make sure calendar invites are going to the appropriate people and that all sub committee members are Linux Australia members as required by our constitution.
There is a spreadsheet maintained by the treasurer that lists the subcommittees and their membership. It mainly focuses on Xero access.
Query: Can people manage their own details in CiviCRM? Especially as regards sub committees.
There is also a spreadsheet used to track membership of subcommittees by Joel Subcommittees 2026
Neill as secretary will reconcile these two spreadsheets and ensure we have a single source of truth for sub committees, noting that we don’t necessarily need every volunteer at e.g. PyCon, but we do need people who are on the core team or need bank account or Xero access.
4. Items for noting
- Xero – Russell is looking at alternatives given the recent price rise. One of the prime candidates is ERPNext
5. Other business
6. In camera
- No items were discussed in camera
7. Action items
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:13
Next meeting is scheduled for 2026-05-20 and is a subcommittee meeting.
