1. Meeting overview and key information
Present
- Joel Addison (President)
- Jennifer Cox (Vice-President)
- Russell Stuart (Treasurer)
- Neill Cox (Secretary)
- Jonathan Woithe (Council)
Apologies
- Lilly Hoi Sze Ho (Council)
Not Present
- Elena Williams (Council)
Meeting opened at 19:39 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Spreadsheet shared with you: “EOCBR2026 Draft Conference Budget” – EO2026 has shared a draft budget
- LA Subcommittee Meeting Time Update – questions from Jack – no response yet
- Westpac access to WP AUstralia account – Wil has asked for his access to the WP – Australia bank account be restored. Russell has dealt with this.
- donation to Linux Australia – offer of funds from AAUG Vic as they wind up. Russell has responded.
- Authorisation for Kiwi PyCon Transaction Exceeding $5000 – Russell has responded
- Fwd: Add Authoriser to ANZ Direct Online – 417289 Linux Australia (Incorporated)
- Re: WordCamp Brisbane 2025: venue documents & sponsorship prospectus – long discussion between WordPress Community and Wordcamp Brisbane. Ending with a question for Russell
- Funding for WordCamp Brisbane – email from Joel clarifying seed funding for WordCamp Brisbane. No further action.
- Pls sign petition at https://codeberg.org/OSI-Concerns/election-results-2025 as an Affiliate – Bradley Kuhn asking for LA to sign a petition re alleged irregularities in the OSI election. See items for discussion below.
- [LACTTE] Fwd: WordCamp Brisbane Request – request from WordPress Community for LA to cover some initial costs for WordCamp Brisbane. This has been dealt with.
- Re: Mandate update – Linux Australia – Attn Kush – request for new people to be added to LA ANZ NZ account. ANZ have requested a signed minutes or resolution authorising the addition. See items for discussion below.
- Authorisation for Kiwi PyCon Transaction Exceeding $5000 (2025-04-28 Venue Installment #2) – Russell has responded
- Request for LA to contribute to Fosstodon.org at $AUD 9 per month level via Patreon – Kathy Reid has requested LA sponsor Fosstodon
- You’ve Made A Sale – 73722237 (US$0.40) – this may be the smallest sale we have ever made on RedBubble.
- PyCon AU 2025 subcommittee establishment – Russell has responded (Also a request for seed money ended up in this thread)
- Manufacturing Statement – 73722237 – from RedBubble for one sticker
- Amazon Web Services Billing Statement Available [Account: 103334912252]
- PyCon Au Venue Deposit – Request for approval for the venue deposit for PyCon Au 2025 – Joel has responded
- Letter to Linux Australia Inc. 11.12.24 – Clayton Utz have responded, withdrawing their copyright claim and apologising. Thank you Russell!
- Activity statements are available online [SEC=OFFICIAL:Sensitive] – notification from the ATO that activity statements are due by 26 May. This has been dealt with.
- [Important End Of Support Notification] Zoom Rooms Control System API (ZR CSAPI) – deprecation notice from Zoom. No action required.
3. Items for discussion
- MOTION: Linux Australia shall open 3 new westpac.com.au bank accounts capable of paying via bank transfer, international bank transfer and BPay.
PROPOSER: Russell Stuart
SECONDER: Neill Cox
OUTCOME: Motion passed - MOTION: Linux Australia shall add the following people to the mandate for its anz.co.nz bank accounts, and enable them to be payment authorisers on some accounts: Chelsea Finnie, Elena Williams, Hoi Sze (Lilly) Ho, Jennifer Cox and Neill Cox.
PROPOSER: Russell Stuart
SECONDER: Jonathan Woithe
OUTCOME: Motion passed - MOTION: Linux Australia establishes the Session Selection Committee for EO2026 with Sae Ra Germaine and Donna Benjamin as chairs.
PROPOSER: Joel Addison
SECONDER: Jennifer Cox
OUTCOME: Motion passed - Purplecon 2025
We should call a meeting with them to discuss their budget, which is currently a problem as it shows losses. We need to explain that they need to provide a realistic budget that expects to turn a small profit. - Support for Fosstodon
Motion: That Linux Australia provides financial support for our use of Fosstodon in the amount of AUD 108 per year.
Proposer: Neill Cox
Seconder: Joel Addison
Outcome: Motion passed - OSI Election
Motion: That Linux Australia signs the petition raised by Bradley Kuhn at https://codeberg.org/OSI-Concerns/election-results-2025
Moved: Russell Stuart
Seconded: Jonathan Woithe
Outcome: Motion defeatedNote: Individual members of both the council and LA generally are encouraged to sign the petition if they desire. Council has concerns about how these elections were run, but do not want to take a position as an organisation.
4. Items for noting
- We need to update the Subcommittee policy to be accurate, and also make sure that everyone on a Subcommittee is a member.
- Need to respond to WP Community after checking with Wil to make sure we can share the budget information they have requested. Particularly if they want a full list of transactions. Russell will respond (Russell thinks this is up to WC Brisbane to decide]
5. Other business
- Membership applicationsThere are currently 150 membership applications pending approval. Of these 91 are from before 2024 and I suggest we either reject them or ask people to re-apply.Membership Applications – 2025-05-07
For all membership applications we want to see some involvement from prospective members. We will update the membership application form to collect this for new applications. For existing pending ones we will ask via email.
- PyNZ seeking donations/sponsorship via a 3rd party
- Will sponsors be happy knowing 20% of their donation went toward paying someone?
- What guarantees for the proper handling of personal details?
- What about the incentive to the 3rd party to focus on quantity over qualityLA is not likely to support this unless PyNZ can provide assurances that this will be done well. LA recognises the difficulties that conferences face in finding sponsors, but we must prioritise our reputation when considering this approach.
6. In camera
- None
7. Action items
- Neill: respond to Jack re subcommittee membership requirements and meetings.
- Russell: respond to WP Community after discussing with Wil
- Neill to respond to Kathy re Fosstodon
- Russell: Arrange a meeting between PurpleCon organisers, Russell and Elena
- Joel: Arrange a meeting with Drupal South to discuss funding arrangements
- Neill: Codify our membership policy
- All: Update the membership application form to collect evidence of involvement in the community
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:49
Next meeting is scheduled for 2025-05-21 and is a subcommittee meeting
