1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Jennifer Cox (Council)
- Andrew Pam (Council)
- Jonathan Woithe (Council)
Apologies
Not Present
Meeting opened at 20:06 AEDT by Joel and quorum was achieved.
Minutes taken by Neill Cox
2. Log of correspondence
- Fwd: Request for ATO advice – 1-1474HXZI [SEC=OFFICIAL] – ATO response to an LA request – forwarded to council byRussell
- Fwd: Your Stripe transactions have exceeded a tax threshold in France – email from Russell to LA treasurers about implications of accepting overseas payments
- [LACTTE] Joomla Meetup Group – query from Sae Ra as to whether the Joomla SC intends to keep using Meetup. The answer is no.
- Did an upcoming LA events post – FYI if you would like to share from your own accounts – Kathy Reid prepared an announcement email for LA. Jonathan has responded.
- WordCamp Sydney – discussion about the implications of the WP Engine/Wordpress.org controversy. Jonathan and Joel have responded
- Refund to be issued to WP Engine – discussion about sponsorship for WordCamp Sydney – Joel and Wil have responded
- DrupalCon Singapore bill payments – Russell has responded
- [LACTTE] BAS Time – email from Russell to LA SC treasurers
- Tax Invoice #1762896 – Please Do Not Reply – linux.org.au has been renewed
- WordCamp Brisbane 2025 subcommittee – WC Brisbane have provided a proposed budget
- Missing info for NZ GST – query from Andrew Ruthven about GST reconciliation
- DrupalCon Singapore Bill Payments – Discussion between Russell and Joe Chin about DrupalCon Singapore and Wise
- [LACTTE] Automattic Sponsorship – discussion about accepting sponsorship from Automattic for DrupalCon Singapore in light of recent controversy
3. Items for discussion
- WordCamp Sydney
Is going ahead. Not quite sure of the current status of the WP Engine refund issue. Conference is this weekend. Doing well in trying times.
- DrupalCon Singapore
Met with Michael and Joe Chin last week. Remarkable turnaround in the budget situation. Some questions about the Automattic sponsorship. The Drupal Association has approved the sponsorship but some further questions have arisen.
Budget has gone from a $100k loss to a projected loss of $3K. Removing the contingency funds would lead to a $2k profit. Not much short of miraculous. This does assume that the Automattic sponsorship goes through.
- WordCamp Brisbane
Discussions are ongoing.
- EO2025
Session selection committee met on the weekend. Went well. Plenty of talks. Very high quality submissions. Hardest task may be selecting from the best talks.
Now going through requirements for travel assistance. Choosing between small amounts of financial assistance or perhaps presenting remotely.
Like other conferences the budget is tight due to a lack of sponsorship.
In pursuit of our goal of using OSS wherever possible EO2025 is using a NextCloud instance. This is a proof of concept. If it goes well LA will set up a more general use NextCloud instance.
There are a few bugs, but working reasonably well overall. Formulas from Google Sheets do not always transfer correctly. Mostly just works.
- Constitutional Updates
Work is underway to walk out what the differences between our current constitution and the model constitution is. There are significant differences that will need to be worked through. It is not going to be a small task to align our current constitution to the model constitution. We may need to instead just need to work out the minimum we need to add or change in our constitution.
Alternatively we may need to just put forward an entirely new constitution to avoid having to vote and a large number of changes.
Russell has a very ugly diff that could perhaps be shown to the members to illustrate the difficulties we face in getting the constitution updated to match the new model constitution.
All council members should read the new model constitution.
https://ssc-docs.everythingopen.au/
4. Items for noting
5. Other business
6. In camera
- No items were discussed in camera
7. Action items
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:54 AEDT
Next meeting is scheduled for 2024-11-06
