1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Neill Cox (Secretary)
- Andrew Pam (Council)
- Jennifer Cox (Council)
- Jonathan Woithe (Council)
Apologies
- Russell Stuart (Treasurer)
Not Present
Meeting opened at 19:38 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Jonathan Woithe: Merri-bek Tech course – grant application decision- Jonathan has informed Jade that the grant application was successful
- Wil Brown: Scanned Post – three items of mail received at the PO Box and scanned to the drive folder (ATO NFP review, Westpac Statement and a copyright demand on behalf of PicRights (almost certainly a scam)
- Namecheap: linux.org.au domain renewal reminder
- AWS: AWS billing statement
- ATO: Activity Statement reminder – BAS has been lodged
- OSI: The conversation about the role of data for Open Source AI continues
- Russell Stuart: Re: Bill INV-5358 from Purpose Accounting is due – Russell has responded
- Lyndsey Jackson: Request for grant partner and auspices consideration
- Jennifer Sims: Grant Application from Jennifer Sims for Sports Connection Australia – Gender Diverse Sporting Streaming – has been responded to
- Joe Chin: Linux Australia Finance Induction re: DrupalCon Singapore – Russell has responded
- Russell Stuart: Fwd: Debit initiated from your bank account – Russell forwarded to Joe Chin
- Jonathan Woithe: Sports Connection Australia – grant application decision
- Jonathan Woithe: “Write the docs” sponsorship – grant application decision
- Russell Stuart: Fwd: American Express has initiated a S$655.45 SGD dispute
- Zoom: Zoom is simplifying AI Companion enablement for Pro users
- Michael Richardson: Re: Fwd: DrupalCon Licence Agreement – Joel has responded to Michael Richardson
- Everything Open 2025 Call for Sessions is now open
- Russell Stuart: NFP Self Assessment – Russell has asked our accountant for advice.
- Russell Keith-Magee: Re: Email aliases in the Xero account settings – Russell Stuart has responded
- Morgan Serong: Notice of Linux Australia 2024 Annual General Meeting (AGM) – Morgan has requested an update on progress replacing Zoom for video conferencing
- Richard Shea: Re: Kiwi Pycon – Another transfer please – Russell has responded
- Swapnil Ogale: Re: Following up on Linux Australia sponsorship – Joel and Russell have responded
- Steve Walsh: Assistance with Auspice / patronage of unincorporated association – LA has agreed to provide an ABN to use for the registration of nerdvana.org
- Peter Hall: PyCon AU venue deposit payment – Peter Hall has accepted an invite to the subcommittee meetings
- sponsorship@foss4g-oceania.org: Re: Sponsorship Opportunities for FOSS4G SotM Oceania 2024- Jonathan has responded to a query about sponsorship of FOSS4G Oceania
- Michael Richardson: DrupalSouth Community Day Budget – Joel and Russell have responded
- resolveAU@picrights.com: FINAL NOTICE-Unlicensed Use of Reuters News & Media Inc Imagery – Reference Number: 7536-1819-1990
- Katie McLauglin: PyCon AU Subcommittee listing update – Joel and Sae Ra have responded
3. Items for discussion
- From Federal Grant Application: Do you have a plan to manage any potential security risks associated with the project and your organisation more broadly?
- The plan should include protecting your organisation from potential national security risks including cyber security threats and the secure handling of data. We may ask for a copy of your plan at a later stage.
Our answer is currently no, but we should look at this. What should go into such a policy? Do we need insurance? If so, do we need to install Anti Virus software on all the containers in our k8s cluster?
CAVAL has just written such a plan, which is under a CC licence and has been reviewed by CAVAL’s insurer.
4. Items for noting
- LA’s YTD Financial Outcome
Note: These figures are provided for guidance only, and are our best estimate for this point in time.
Year to date Linux Australia LA Income 8,409 LA Exp - Grants -56,643 LA Exp – Insurance -5,582 LA Exp – Accounting -7,709 LA Exp – Other -8,928 TechTeam -526 LUV -473 WP-Aust -1,366 Actuals DruCom23 -7,907 EO2024 18,634 JoomRec24 388 DruSth24 17,361 Estimates Kiwi Pycon (Conf) -24,809 (projected, probably close) NzPug (Fraud) -10,556 (max, we didn’t agree to this, might be 0) Server Maint -5,000 (TechTeam Budget)
---------------------------------- LA Profit/Loss 2023/2024 -84,706 ---------------------------------- Next Year DruSth24 -30,000 (estimate from last meeting) PurpleCon 10,000 (assumes $0 of $20,000 budgeted sponsorship) WcmpSyd24 20,000 (budget profit, sponsorship exceeds budget) PyconAU24 0 (budget mid, no new sponsorship)
5. Other business
- ATO NFP self review reminder received p1 p2
- PicRights demand https://progressivelegal.com.au/how-to-deal-with-a-picrights-letter-alleging-copyright-infringement/
Google image search gives this as an “exact match” for the image: https://www.esa.int/Enabling_Support/Space_Transportation/ESA_starts_recovery_of_Artemis which credits ESA/CNES/Arianespace for the image. I’m not sure what rights Reuters have here
For now we will take no action, but will keep an eye out for future development.
- Zoom is simplifying AI Companion enablement for Pro users – looks like we need to opt out before 19 Sep if we don’t want the AI companion
We have opted out of the AI companion.
- Replacing Zoom for video conferencing
This is under investigation, but we have not yet settled on an option. We will run a regular council meeting (not a sub-committee meeting) using an alternative platform.
6. In camera
- No items were discussed in camera
7. Action items
Respond to Morgan Serong’s query – Neill
Investigate a cyber security plan – Jonathan (and Sae Ra)
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:20
Next meeting is scheduled for 2024-09-11 and is a subcommittee meeting
