1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Jennifer Cox (Council)
- Neill Cox (Secretary)
- Andrew Pam (Council)
- Russell Stuart (Treasurer)
- Jonathan Woithe (Council)
Apologies
Not Present
Meeting opened at 19:37 AEST by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Enquiry from Julia Topliss via the Linux Australia Website Contact Form – Joel has enabled Julia’s membership. Joel will confirm that Julia has been notified
- Everything Open 2025 – Mike O’Conner – Russell has responded
- New MoU with WordCamp Central – Now signed and complete
- Linux Australia and WordCamp Central Memorandum of Understanding 2024 revised
- Singapore Tourism Board Grant [for DrupalConAsia] – this is for DrupalConAsia to deal with
- Requesting Help – David Hayes – Jonathan has responded
- Fw: Your Stripe transactions have exceeded a tax threshold in 2 locations
- Collecting foreign VAT (related to above)
- Insurance Doc for WordCamp Sydney – need dates of event to complete
- Fwd: Status of transfer #${payment} – in progress. Russell has responded
- Question about email with subject ” BAS Time” – 3rd April – in progress
- BAS Time – in progress
- All Universal Analytics services cease to function starting 1 July 2024 – not an issue for LA.
- Your PO Box lease has been renewed
- Kiwi Pycon payments question and ANZ question – dealt with
- Re: PyCon AU 2024 bank account signatories – ongoing
- Email from PurpleCon
- EverythingOpen 2025 – Russell has asked the University of Adelaide if they will host EO2025.
- Re: Joe Chin Contact Details – Joe now has an account with Wise, but has not yet gone through the identification process.
3. Items for discussion
- ANZ Identification – Neill and Jenny yet to get documents certified.
- Minutes for the AGM not yet complete, because Neill
4. Items for noting
- There are ongoing issues with email to treasurer@linux.org.au and other council addresses – Sae Ra and Steve will investigate, but this may have to wait until after EO2024.
5. Other business
- LA Tax
LA should consider increasing the 6% “LA Tax” so that we can adequately cover our expenses and maintain our reserves.
- Foreign VAT
Stripe have told us that we have exceeded tax thresholds in France, which will require us to pay VAT to the French government.
Notionally this should only apply for goods and services consumed in France.
This theoretically requires us to deal with every countries VAT/GST requirements.
Our accountant has advised us that this should not apply, but we need to convince Stripe of this.
We really don’t want to have to deal with individual jurisdictions if we can possibly avoid it.
- PurpleCon
PurpleCon have requested our help. Not financial, but help with insurance, bank accounts, tax etc. There would be some work and costs for us which could be covered by the 6% LA tax.
Russell will respond explaining the process and requirements for LA to auspice their conference.
Motion: That we accept PurpleCon as a subcommittee, subject to them complying with LA’s subcommittee requirements
Moved: Russell Stuart
Seconded: Andrew Pam
Passed unanimously
- Grants Document 2024_grant_processes_improvement_suggestions
The new Hardware grants process document was discussed. The proposed wording will be committed to LA’s github and provided to the community as a draft for comment.
6. In camera
- No items were discussed in camera
7. Action items
- Add KiwiPyCon to the SubCommittee meeting list
7.1 Completed Items
7.2 Carried Forward
- Respond to DjangoGirls request – Neill Cox
Meeting closed at 20:29
Next meeting is scheduled for 2024-04-24 (Subcommittee)
