1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Jennifer Cox (Council)
- Neill Cox (Secretary)
- Andrew Pam (Council)
- Russell Stuart (Treasurer)
- Jonathan Woithe (Council)
Apologies
Not Present
Meeting opened at 20:08 AEDT by Joel and quorum was achieved.
Minutes taken by Neill
2. Log of correspondence
- Inquiry: running an information security conference (Purplecon) – Russell Stuart has responded with an outline of what is required.
- [LACTTE] Kiwi Pycon – Possible to transfer ANZ funds to cover Wise payments ? – Russell Stuart has responded
- New MoU with WordCamp Central – Russell Stuart has responded
- Cancellation of Membership – as per Dwight Walker’s request his LA membership has been cancelled
- Enquiry from Bogusz WupLUG via the Linux Australia Website Contact Form
- Fwd: OSI Affiliate candidate – Miles has been accepted as an OSI board candidate (representing KDE?)
- WordCamp Sydney 2024 – Request to form a LA subcommittee – Russell Stuart has advised Wil Brown of the LA Councils acceptance of the proposal to accept WordCamp as an LA Subcommittee
- Payment Approval Request [Drupal] – Russell Stuart has responded
- Payment to Wise – business details mismatch? – Russell Stuart has responded
- Enquiry from Zahra Alizadeh via the Linux Australia Website Contact Form [DjangoGirls workshop in Adelaide]
- 30 Day Renewal Reminder 2024-03-20 [for linux.com.au]
- Your Wise concern – Russell Stuart has responded
3. Items for discussion
- DjangoGirls session in Adelaide
- Team is looking to run an event in May. They are wondering about insurance coverage from Linux Australia.
- We can provide insurance to them if they come onboard as an event subcommittee. Neill will respond to them with this information.
- [JW] Grants:
- Do we have funds for this? Yes.
- If so, what amount are we looking at? $10000.
- If we can offer a grants program, will we tweak the 2024 model or just roll with it?
Some concerns about the value for money of the hardware grants. We need to come up with a way of measuring the value. Both positive and negative results are fine, as the point of experimentation is to determine what value can be gained.
We only had one community grant taken up last year, but there seem to be several groups trying to establish themselves so running community grants again this year seems worthwhile.
We would like to come up with a framework for measuring outcomes from grants, especially hardware and software projects. This should be developed by Council initially, then shared with the community via LinuxAus and Grants mailing lists for feedback. Ideally this should not be too onerous, but will be enough to give LA and the community confidence in the grants that are awarded.
- If a grants program can happen, when can we open it?
- How should we communicate grant proposals?
- Grants list? General list? Website? Social Media
Perhaps announce proposals on the website, general list and social media, but keep detailed discussions on the Grants List.
- Open Source Tools – Video conferencing, Document collaboration
- Who could take on investigating these, doing a needs analysis and writing a document with possible options?
- Insurance
- Renewal is coming up. We need a list of all events for the coming year, including locations and expected attendee numbers.
4. Items for noting
- Wise is still in progress, getting everything sorted.
- NZPUG has a payment due. Sae Ra will follow up with them to get this sorted.
5. Other business
6. In camera
- Two items were discussed in camera
7. Action items
- Respond to DjangoGirls request – Neill Cox
- Speak to KiwiPycon re: payments – Sae Ra Germaine
- Produce a proposal for a way of measuring the value of hardware grants (to be shared with the wider community for comment later) – Jonathan Woithe
- Draft a document discussing alternative video conferencing and collaboration tools – Sae Ra Germaine
- Produce a list of upcoming events for insurance purposes – Joel Addison
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:58
Next meeting is scheduled for 2024-03-27 (Subcommittee)
