1. Meeting overview and key information
Present
- Neill Cox (Secretary)
- Russell Stuart (Treasurer)
- Elena Williams (Council)
- Jonathan Woithe (Council)
Apologies
- Joel Addison (President)
- Jennifer Cox (Vice-President)
Not Present
- Lilly Hoi Sze Ho (Council)
Meeting opened at 19:40 AEDT by Russell and quorum was achieved.
Minutes taken by Neill.
2. Log of correspondence
- Proposal for PyCon AU 2026 – was approved over email, and Joel has informed Jack
- Everything Open Canberra 2026 status – Joel has responded
- Bank letter required for sponsors – We now have two bank letters
- Motion to adopt the proposed conflict of interest policy – Was superseded.
- Amazon Web Services Billing Statement Available [Account: 103334912252]
- PyConAU2026/Python community Australia
- Linux Australia <> Snowflake procurement via PyCon AU
- Linux Australia appointment Indooroopilly 12 Noon 16/Aug/2025 – Neill will check with Jenny to confirm the necessary letter has been received. Follow up with Australia Post if necessary.
- Fwd: MHW Announcement (we are getting new auditors)
- Motion to adopt the proposed conflict of interest policy
- Meeting Reminder (actually a request to transfer money to the WordCamp Steering Committee) – Jonathan has responded
- We’re Updating Our Account Fees – Redbubble are updating their account fees
- Bringing a guest to Drupal Subcommittee – Jonathan has responded
- Fwd: Welcome to United Advisory – email from new auditors
- Everything Open Canberra 2026 status – various questions from EO2026 committee. Joel has responded
- Vote: Accept PyCon AU 2026 Subcommittee – motion to approve PyCon Au 2026 passed
- Request for insurance cover for a Perth Linux User Group event – Joel has responded
- Apologies I won’t make tonight’s meeting. (From Julia Topliss) – Joel has responded
- DrupalCon Nara Treasure Hunt – Next Steps
- Minutes from tonight’s informal meeting
- Feature freeze: a pause with purpose – From OSI
- Apologies/correction Re: Everything Open announcement.
- Invitation to Open Source Congress – From OSI
- Fwd: Re: [LACTTE] Proposal for PyCon AU 2026
- Processes for onbording (sic) or signing/deposits for suppliers to PyCon AU 2026
- WordPress Steering Committee – Joel has responded
- Canva (query as to whether LA has access to Canva) – Joel has responded
- Domain due to expire: linux.au Expires in 30 days. #tid26266367
- [One email dealt with in camera]
- Fwd: Regional summit Morwell 25th August
- Linux Australia Inactive Member
- Fwd: Your term deposit has been renewed
- Re: Sorting out Xero and bank access
- Linux Meeting and Joomla Update – eventually turned into a discussion about financial inductions
- Keynotes status (EO2026) – Discussion about possible keynotes for EO2026
- Hello from Python Australia! Potential new sub-committee
3. Items for discussion
- MOTION: Linux Australia adopts the conflict of policy on github, SHA 195953b3c123370cf4fcf7273c2d804669b3afb0. The policy is viewable at: https://github.com/linuxaustralia/constitution_and_policies/blob/195953b3c123370cf4fcf7273c2d804669b3afb0/conflict-of-interest-policy.md
PROPOSER: Russell Stuart
Seconded: Jonathan
Result: Passed
- Python Australia! Potential new sub-committee
The proposal looks good to those of us present at this meeting, but we will defer final discussion to a meeting where more council members are available.
We will need a more formal proposal to vote on.
4. Items for noting
- .
5. Other business
6. In camera
- Two items were discussed in camera.
7. Action items
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:17 AEST
Next meeting is scheduled for 2025-09-10 and is a subcommittee meeting
