1. Meeting overview and key information
Present
- Joel Addison (President)
- Sae Ra Germaine (Vice-President)
- Neill Cox (Secretary)
- Jennifer Cox (Council)
- Andrew Pam (Council)
- Jonathan Woithe (Council)
Apologies
- Russell Stuart (Treasurer)
Not Present
Meeting opened at 20:03 AEDT by Joel and quorum was achieved.
Minutes taken by Neill Cox
2. Log of correspondence
- Get ready for Write the Docs Australia 2024 – update on conference progress, Andrew will attend.
- Missing info for NZ GST – Russell following up in preparation for LA’s audit
- Oracle Linux & offerings | Increase Security and Reduce Cost – Offer from an Oracle Linux salesperson to speak to members. Neill will send them the EO2025 sponsorship prospectus.
- The Open Source AI Definition v.1.0 is here, what now? – OSI Press release
- Re: WCSyd Payment sent to wrong bank account. – Russell has responded
- Activity Statement for Kiwi PyCon XIII (K000086) ? – Russell has responded
- Lodge Linux Australia Activity Statement July..September 2024 – has been lodged
- LinkedIn comment about LA website being out of date – Kathy Reid notified us of a linkedIn comment about LA. Sae Ra has contacted Kathy.
- Linux Australia’s 2023/2024 audit – Russell has submitted financial statements to the auditor
- Steering Council Update / PyconAU 2025 Update – update from Clinton about PyConAu 2025 and some changes to the PyConAU steering committee
- Time sensitive: Final venue payment for PyCon AU – request for approval of a payment for PyConAU. Payment has been approved.
- Russell is on holidays
- Re: DrupalCon Asia Payment Approval Request – Russell has processed the request
- Approval for >$5k invoice – Request to approve payment for a PyConAU invoice. Russell has approved the payment.
- Introducing DrupalSouth Committee Chair – Julia Topliss – Email from Dave Sparks introducing the new DrupalSouth committee members.
3. Items for discussion
- Constitutional updates
We are working on identifying the needed changes. It looks like the easiest approach will be to adopt a new constitution rather than amending our current one to match.
Significant changes:
- We need to clearly specify our financial year dates
- We should make sure we make the changes necessary for us to apply for charity status.
We will also have to pay careful attention to the requirements about record keeping for membership lists. We will likely have to keep a list of names and addresses for all members to meet the legal requirements of being an incorporated association. Ideally we will still be able to allow members to opt out of having their addresses changed, but this will require legal advice.
- Community update email
Joel will send an email to the community to:
- Update the community on upcoming events
- Inform the members that we need to update the constitution due to external requirements.
A link to a working area where discussions will be held.
The actual changes to the constitution will likely need to be done at a special general meeting. Doing it at the AGM will be impossible due to the notice that needs to be given.
- LA Election
We will aim to hold the AGM at Everything Open. We will work backwards from that to determine when the election needs to be held.
4. Items for noting
- Grant applications will be closed at the end of November.
- Schedule for Everything Open is up. It’s a corker!
5. Other business
6. In camera
- No items were discussed in camera
7. Action items
7.1 Completed Items
7.2 Carried Forward
Meeting closed at 20:33 AEDT
Next meeting is scheduled for 2024-12-04
