Linux Australia

Linux Australia 2016 AGM Minutes

Minutes of Linux Australia
Annual General Meeting 2016

Deakin University, Waterfront Campus, Geelong, Victoria
Monday 1st February 2016, Room D2.193 Percy Baxter Theatre

Minutes taken by Ms Sae Ra GERMAINE, Ms Kathy REID.
Collated by Ms Katie McLAUGHLIN

The meeting was opened at 1802 by Mr JOSH HESKETH

Mr HESKETH noted that it was his last AGM as president

MOTION by Mr HESKETH That the minutes of the 2015 AGM are accepted https://linux.org.au/meeting/2015-01-12
SECONDED by Mr STEWART SMITH
CARRIED with 1 abstention

Officers Reports

President’s Report (Appendix A)

Linux Australia makes $10k donation to Software Freedom Conservancy

We'd like to keep you briefed on a major donation Linux Australia has
recently made to the Software Freedom Conservancy.

At linux.conf.au 2016 in Geelong, Council resolved to donate to
Conservancy to enable them to continue the excellent work they do;

"Software Freedom Conservancy, Inc. is a 501(c)(3) not-for-profit
organization incorporated in New York. Software Freedom Conservancy
helps promote, improve, develop, and defend Free, Libre, and Open Source
Software (FLOSS) projects. Conservancy provides a non-profit home and

Council Minutes Tuesday 07 June 2016

Fri, 2016-06-03 19:36 - 20:43

1. Meeting overview and key information
Present
Hugh, Kathy, Katie, Cherie, Sae Ra

Apologies:
Tony, Craige

Meeting opened by Hugh at 1936hrs and quorum was achieved

MOTION that the previous minutes of Hugh are correct
Moved: Kathy
Seconded: Cherie
2 abstention Carried

2. Log of correspondence
Motions moved on list
Nil

General correspondence

VPAC Closure
Email notice to be sent out.
ACTION complete, no further action

Insurance
UPDATE: Sohan was chased 25th April, awaiting update

Council Minutes Tuesday 24th May 2016

Tue, 2016-05-24 19:35 - 20:30

1. Meeting overview and key information
Present
Kathy, Cherie, Tony, Hugh

Apologies:
Sae Ra

Meeting opened by Hugh at 1935hrs and quorum was achieved

MOTION that the previous minutes of 25 April are correct
Moved: Kathy
Seconded: Cherie
CARRIED with one abstention

2. Log of correspondence
Motions moved on list
None

General correspondence
None

VPAC Closure
Email notice to be sent out.
ACTION complete, no further action

Insurance
UPDATE: Sohan was chased 25th April, awaiting update

Council Minutes Tuesday 26th April 2016

Tue, 2016-04-26 19:37 - 20:36

1. Meeting overview and key information
Present
Kathy, Cherie, Katie, Sae Ra

Apologies:
Tony, Craige, Hugh,

Meeting opened by Kathy at 1937hrs and quorum was achieved

MOTION that the previous minutes of 12 April are correct
Moved: Katie
Seconded: Sae Ra
Carried with 1 abstention

2. Log of correspondence
Motions moved on list
3 Motions
MOTION by KATHY REID that the GovHack 2016 budget provided by GovHack Subcommittee, and which is assumed to be approved by GovHack Subcommittee, is approved on condition that the following changes are made:

Council Minutes Tuesday 12th April 2016

Tue, 2016-04-12 19:37 - 20:24

1. Meeting overview and key information
Present
Kathy, Sae Ra, Katie, Tony, Hugh

Apologies:
Cherie, Craige,

Meeting opened by Hugh at 1937hrs and quorum was achieved

MOTION that the previous minutes of 29 March are correct
Moved: Hugh
Seconded: Kathy
Carried 1 abstention

2. Log of correspondence
Motions moved on list
1 Motion

Council Minutes Tuesday 29th March 2016

Tue, 2016-03-29 19:31 - 21:00

1. Meeting overview and key information
Present
Hugh, Sae Ra, Kathy, Cherie, Tony

Apologies:
Katie, Craige

Meeting opened by Hugh at 1931hrs and quorum was achieved

MOTION that the previous minutes of 15 March are correct
Moved: Cherie
Seconded: Kathy
Carried with 1 abstention

2. Log of correspondence
Motions moved on list
1 Motion Pending

MOTION by Kathy Reid that in alignment with the Subcommittee Policy (v2) a Subcommittee is formed to run WordCamp Sydney 2016 with the following membership;

Wil Brown (chair) -
Kristen Symonds (treasurer) -

Council Minutes Tuesday 15th March 2016

Tue, 2016-03-15 19:36 - 20:45

1. Meeting overview and key information
Present
Hugh, Sae Ra, Katie, Cherie, Kathy

Apologies:
Tony, Craige,

Meeting opened by Hugh at 1936hrs and quorum was achieved

MOTION that the previous minutes of 1 March are correct
Moved: Kathy
Seconded: Cherie
Carried with 1 abstention

2. Log of correspondence
Motions moved on list
Nil

General correspondence

From Previous Meetings:
VPAC Closure
MemberDB is not hard to move. Most of linux.org.au. There’s a few LUG things/DNS stuff.
ACTION: Josh H to ping Steve
MemberDB is moved to a new host

Council Minutes Tuesday 1st March 2016

Tue, 2016-03-01 19:31 - 20:42

1. Meeting overview and key information
Present
Katie, Kathy (Chair), Sae Ra, Tony, Cherie, Craige,

Apologies:
Hugh

Meeting opened by Kathy at 2131hrs and quorum was achieved

MOTION that the previous minutes of 18 February are correct
Moved: Kathy
Seconded: Craige
Carried with 1 abstention

2. Log of correspondence

Motions moved on list
MOTION by Kathy Reid
That the changes to the Mailing List Policy to put it into Markdown
format in pull request
https://github.com/linuxaustralia/constitution_and_policies/pull/16
be approved and merged to Master

Council Minutes Thursday 18th February 2016

Thu, 2016-02-18 19:30 - 21:05

Welcome to the new Council.

1. Meeting overview and key information
Present
Kathy, Tony, Hugh, Craige, Katie, Sae Ra

Apologies:
Cherie

Meeting opened by Hugh Blemings at 1930hrs and quorum was achieved

ACTION: Sae Ra to follow-up with Cherie

MOTION that the previous minutes of 27 January are correct
Moved: Sae Ra
Seconded: Craige
Carried with 6 abstentions. Tony was not available for this call. Also new council was not in on this call.

2. Log of correspondence
Motions moved on list