Minutes of Council Meeting 29 July 2014

Tue, 2014-07-29 19:48 - 21:09

Council Minutes Tuesday 29 July 2014

1. Meeting overview and key information

Present

Joshua Hesketh, Hugh Blemings, Francois Marier, Sae Ra Germaine, Josh
Stewart, Kathy Reid (minutes)

Apologies

Christopher Neugebauer

Meeting opened 1948hrs and quorum was achieved

Key Stats

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Membership count: 3161

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Twitter followers: 817

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linux-aus subscribers: 591

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announce subscribers: 1636

Review last minutes and move MOTION that they be accepted

MOTION that the minutes of 15 July are correct and complete

MOVED by Joshua Hesketh

SECONDED by Francois

CARRIED by all with one abstention

2. Log of correspondence

Motions moved on list

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Discussions have been occurring between the LCA2015 Team, chaired by
CHERIE ELLIS, and Council regarding reforming the LCA2015 Team under
the new Subcommittee Policy.

MOTION by JOSHUA HESKETH that LCA2015 reforms onto the new
Subcommittee Policy with the following members;

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Cherie Ellis (Chair)

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Steve Ellis (co-chair)

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Mark Foster

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Joel van Velden (Treasurer)

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And the community roles to be initially filled by the Council.

SECONDED by HUGH BLEMINGS
CARRIED by a majority of Council on list
with 1 ABSTENTION
(Kathy Reid, abstaining as 2IC of LCA2016 to prevent any conflict of
interest)

Further to the above MOTION, a MOTION is moved by JOSHUA HESKETH
that ANDREW RUTHVEN be elected to the position of community
representative on the LCA2015 Subcommittee.

SECONDED by HUGH BLEMINGS

CARRIED by a majority of Council on list
with 1 ABSTENTION
(Kathy Reid, abstaining as 2IC of LCA2016 to prevent any conflict of
interest)

Further to the above MOTION, a MOTION is moved by JOSHUA HESKETH
that JOSH STEWART be elected to the position of community representative
on the LCA2015 Subcommittee.

NOTED that JOSH STEWART accepted the nomination and is therefore
appointed to this role.

SECONDED by HUGH BLEMINGS

CARRIED by a majority of Council on list
with 1 ABSTENTION
(Kathy Reid, abstaining as 2IC of LCA2016 to prevent any conflict of
interest)

DISCUSSION of who could possibly be approached to fill the third
community role.

ACTION: Joshua Hesketh to amend Subcommittee records appropriately

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Request from WIL BROWN from WordCamp Sydney to form a Linux
Australia Subcommittee for the purposes of running WordCamp Sydney.
Council has reviewed the proposed budget for the event and worked
with the team to make amendments.

MOTION by JOSHUA HESKETH to form WordCamp Sydney Conference subcommittee
with the initial members:

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Wil Brown (Site Chair)

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Kristen Symonds (Treasurer & Bank Account

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Manager)

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Nicole Commander

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Peter Shilling (Bank Account Manager)

And with the LA Council acting as the community representatives.

And further to the MOTION,

Pending the acceptance of their nominations, to elect the following

members to community representative positions (replacing LA Council).

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Dee Teal

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Peter Bui

SECONDED by SAE RA GERMAINE

CARRIED BY a majority of Council on list

ACTION: Joshua Hesketh to amend Subcommittee records appropriately.

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Council has been in correspondence with TIM PLUMMER regarding
JoomlaDay Sydney. Tim sent through a revised budget for consideration.

MOTION by JOSHUA HESKETH that the Council accepts the updated budget
for JoomlaDay Sydney dated 15th July 2014
SECONDED by SAE RA GERMAINE
CARRIED by a majority of Council on list

ACTION: Joshua to update website with the latest budget

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Council has been in correspondence with SHANE COUGHLAN of the OPEN
INVENTION NETWORK regarding Linux Australia becoming a signatory to
their patent non-aggression pledge [1]. JOSH STEWART has reviewed
the wording of this pledge and advises that this is a largely
symbolic gesture, given that Linux Australia holds no patents.
Signing the license is not binding upon Linux Australia's members.

MOTION by JOSH STEWART that Linux Australia sign the Open Invention
Network's patent non-aggression pledge. This motion is for Linux
Australia only and does not commit members in any way.
SECONDED by KATHY REID
CARRIED by a majority of Council Members on list

ACTION: Josh to arrange signing of license and close loop with SHANE
COUGHLAN

[1]
http://www.openinventionnetwork.com/joining-oin/oin-license-agreement/

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MOTION by KATHY REID on list that further to discussions with MAGDA
KOSTRZEWA that a Subcommittee be formed for DRUPALCAMP SYDNEY with
the following composition;

- Magda Kotrzewa

- Pamela Barone

with community representatives to be filled by Council.

SECONDED by SAE RA GERMAINE
CARRIED by a majority of Council Members on list

General correspondence

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Request from ALASTAIR IRVINE to use Linux Australia vector logo
NOTED that Council needs to document a brand / logo policy.
ACTION: brand/logo policy needs to go on backburner

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One week left for bids for LCA2017
Currently expecting to receive bids
ACTION: Joshua to send reminder call for bids

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Information received from WEN LIN of LINUX USERS VICTORIA regarding
LATROBE VALLEY MINICONF and wrapping up financials
ACTION: Francois to work with Wen
ACTION COMPLETE

Discussion around requesting a brief follow up from LUV and seeking
permission to close the Subcommittee that was formed to run this event.
ACTION: Joshua to follow up with LUV
ACTION: Joshua to email LUV publicly thanking them for their efforts
in running the event

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Information provided by CHRISTOPHER NEUGEBAUER that funds had been
received from DIRECT ONE, but that these were not related to
organisation of Pycon-AU.
UPDATE: One of the JoomlaDay invoices was paid by DirectOne.

3. Review of action items from previous meetings

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Discussion of YouTube assets raised by KATHY REID based on
discussions with TIM ANSELL
ACTION: Josh Stewart to work through with Tim Ansell in due course

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Mailing list policy
ACTION: all to read through for further discussion next meeting
DEFER to next meeting for discussion

4. Items for discussion

1.

LCA2015 update

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Francois and Josh are getting the LCA2015 treasurer setup.

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Josh Stewart now appointed as community member

2.

LCA2016 update

In progress

3.

LCA2017 update

Nil updates

4.

PyCon AU update

Strong turnout expected

5.

Drupal South

1.

ACTIONKathy to reach out to Donna Benjamin to schedule
tweets from @linuxaustralia Twitter account
In progress

2.

Drupal Gov
In progress

1.

JoomlaDay Sydney
Revised budget approved, Subcommittee now formed
NOTED JoomlaDay Sydney's excellent adherence to and
understanding of Subcommittee Policy

2.

DrupalCampSydney
Subcommittee now formed

3.

WordCampSydney
Subcommittee now formed

4.

Github LA subscription
DISCUSSION of use of Github for private repositories and whether
zookeepr development should occur in the open. Noted that fixes
should be pushed upstream where possible. Some sensitive data is
held privately, such as configs specific to paper open and close
information. Noted training issue of where to deploy from. Noted
that LA would prefer to be hosting these artefacts ourselves.
There are some open source projects that provide similar
interfaces to Github.

MOTION by Francois that Linux Australia transitions over time
from using private repositories on Github on the basis that
development should be done transparently in the open, and
instead move to the use of public repositories
SECONDED JoshuaHesketh
CARRIED unanimously

ACTION: We need to set up a VM to enable continuous delivery for
conferences.
ACTION: Francois to chat to the LCA2015 team to identify what
the private git repositories are being used for. James Iseppi
and Joshua Hesketh are also key contacts in this space.

5. Items for noting

Enquiry about membership approval
ACTION: Kathy to approve / validate memberships
ACTION COMPLETE, can be removed from minutes

6. Other business

LA to pitch in to OLS ? http://bit.ly/X7l62t

DISCUSSION of whether supporting the crowdfunding campaign for Ottawa
Linux Symposium is within Linux Australia's interests. Council noted the
similarities between OLS and Linux.conf.au in terms of their grass roots
foundations and focus. Council noted that we're not surprised that with
the rise of new events, some events are dwindling and reaching the end
of their natural life cycle.

DECISION no further action at this time

7. In camera

2 items were discussed in camera, one related to permissions on
documents used by Council and the other was related to LCA2016.

Meeting closed 2109hrs